Job Description:

Administrative Assistant

Job Location(s)

US-FL-Tampa

Responsibilities

Preparation and proofreading of correspondence, letters, memos, reports, project specifications and other materials for assigned in-house staff.
• Create project files and maintain those files for assigned Managers.


• Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.


• Coordinate and organize meetings and manage calendars.


• Perform administrative duties at office reception desk including interaction/transaction with visitors and answering phone.


• Provide general office support including coordination of in-house seminars, management of office supplies and equipment, distribution of mail and correspondence with building management.


• Prepare updates to Client Database.


• Assist assigned Managers with project status updates.


• Communication with Client representatives to advance projects.


• Track permits, approvals and other submittals with the appropriate external agencies.


• Prepare application paperwork and submit application packages to various agencies, boards and committees with jurisdiction over project work.


• Make deliveries as needed.

Qualifications

• Qualified candidates will have previous administrative support experience in a busy office setting.


• Proficiency in MS Office 2010 required.


• Ability to multi-task and work effectively within a team.


• Professionalism and effective communication skills a must.


• Prior experience working in a Civil Engineering or Surveying office, a plus.

What We Offer

Colliers Engineering & Design maintains a culture that is nurtured through the promotion of integrity, collaboration and socialization. Our employees enjoy comfortable work environments, continuous career advancement and the ability to impact society not only through the projects they work on, but the Company sponsored activities available to them. Colliers Engineering & Design stays on the cutting edge of technology and our opportunistic approach to expansion creates personal and professional growth opportunities across all areas of the firm. Our dedication to the well-being of our employees and their families is demonstrated throughout the wide range of benefits and programs available to them. Apply today to learn how you can join our team of professionals so that we can help you Design Your Future and Build Your Career!