Belcan EIT has an immediate opportunity as an Executive Task Manager located in Washington D.C! This position is a full-time direct hire position with full benefits.
Provide process management, planning, stakeholder management, and integration of initiatives for the Strategic Planning Division (SPD)
Serve as inflow management for tasks and service requests
Compile and organize tasks and recommend assignments to the division chief
Following guidance from the division chief, manage the assignment and communication of tasks, setting clear deliverables and schedules for the team
Manage communication to other divisions, offices, directorates, and upper-level management on tasks and information requests leveraging the front office staff
Performs task, re-prioritization and tracking to support changes in executive or external oversight directions
Manage the schedule and deliverables for the office through coordinating efforts of office staff
Track and report on task completion
Perform general quality assurance on written communication, to include formatting and grammar on documents
Provides advanced secretarial, administrative, and project support to the Division Chief and SPD team members
Escalate issues, risks, and concerns if any task may not meet agreed upon schedule
Interpret, evaluate, and predict through lessons learned, the division chief's preference when clearing memorandums, documents, and other materials prior to the division chief's clearance
Draft office policies, memorandums, and other office related inter-and external-office related communication
Acts as liaison between the division chief and subordinate managers by providing accurate, timely advice on procedures, reports, requirements, and other matters necessary to implement the director's policies, directives, and instructions. Informs them of current issues and programs and schedules briefings by members of the staff for the director
Provides coverage for the office administration staff including answering phones, escorting authorized visitors, conference room scheduling, HR functions (i.e. time and attendance, org chart updates, floor plan updates).
Prepares various reports to assist in data analysis for the office including the weekly activity report, week-ahead report, division chief's agendas, memos for action, etc.
Completes similar paperwork to ease the flow of work through the office and provides the director with current information in readily accessible form.
Provide input to weekly, bi-weekly and monthly reports
Coordinate regular management meetings and the monthly in-process review (IPR)
Ensure prompt handling of customer complaints
Coordinate with staff to collect required input for documentation
Promote to SPD policies, processes, and procedures
Demonstrate a commitment to outstanding customer service
Coordinate on-boarding and off-boarding
Oversees 16 Federal eGovernment Lines of Business and Initiatives Agreements supporting eGOV/IT Coordinator and ensure that everything is signed off on and paid in full at the end of the fiscal year.
Participates in clearance process for Department for E-GOV tasks, where appropriate
Monitor, track, and create annual e-GOV funding levels.
Maintain and manage fully executed Interagency Agreements (IAA) throughout SPD PAL.
Ensure Opportunities for Improvement are recorded, addressed, and tracked to closure
Creates and maintain soft-copy and hard-copy files of information received by the office or prepared on behalf of the office
Acts as a liaison with human resources on the creation and classification of new position descriptions; acquiring approval for job vacancy announcements; preparation of incoming personnel; and any HR related item involving the hiring of new staff
Other duties as assigned
This position requires a Secret security clearance.
Strong communications skills, both oral and written.
Three years of applicable administrative experience.
Strong analytical skills.
Ability to handle multiple projects simultaneously.
Detail oriented and able to work in a fast-paced environment.
ServiceNow experience desired
SharePoint experience desired
If you are interested in this an Executive Task Manager position in Washington D.C please apply via the, "Apply now" link provided. As an employee with Belcan Government Services, you will be part of one of the largest engineering firms in the United States. We maintain a small-company atmosphere as well as open communication at all levels of our organization, allowing for much more dynamic decision-making processes. We offer flexible schedules as well as an excellent mentoring system to ensure that you have all of the knowledge and tools you need to meet a diverse range of engineering challenges. You will also have opportunities to advance to positions of greater responsibility, including management roles. Your hard work and professional dedication will be rewarded with a competitive compensation package.
Belcan is an equal opportunity employer. EOE/M/F/D/V
Build a challenging and rewarding career with an industry leader http://belcan.com/