Accounts Payable Supervisor at McKinstry Company in Seattle, Washington

Posted in Other 9 days ago.

Job Description:

At McKinstry, we're proud to be a diverse andpassionategroup of innovators and problem-solvers, builders and engineers, mentors, and students. We believethe world needs curious, forward-thinking, solutions-oriented people who want to make our planet better. We arecommittedto strengthening our diversity through recruiting, developing, and retaining professionals from all backgrounds, and we believe that promoting diversity, equity, and inclusivity is an integral component of our continuing quest To Build a Thriving Planet.If you are looking to leave a purposeful mark on the world, then McKinstry is the place for you.

Here's where you come in:

We are currently seeking an amazing Accounts Payable Supervisorto join our team as a member of our Finance & Accountingdivision in our Seattle, WA location.As an Accounts Payable Supervisor, you will managethe Accounts Payable operation(s) and the team over centralized company Disbursements, Employee Reimbursements, Vendor Master & Corporate Card Administration.

You're great at:

Accounts Payable/Administrative/Communications/Support

  • Daily management of production resources & SLA's.

  • Responsible for training of new hires and/or internal team members & internal customers related to system use, functionality, and reporting.

  • Create/Maintain departmental processes and procedures.

  • Provide accounting assistance to internal and external customers; respond to accounting questions and concerns to support the business needs.

  • Assist with departmental processes and procedures.

P-Card Administration & Employee Reimbursements

  • Manage McKinstry's Pcard program & Administration Employee Reimbursements in accordance with company policies & IRS regulations, leveraging 3rd party SAAS & online banking solutions.

  • Identify opportunities to grow the Pcard program and maximize annual rebates.

  • Perform regular PCard activity analysis including approvals and reconciliations.

AP Vendor Master

  • Responsible for new/updated vendor information into the ERP accounting system within designated timelines.

  • Annual 1099-INT, MISC & NEC filings

  • Identify and work with Vendors related to payment terms, method, and required documentation from Vendors to establish new accounts.

  • Perform general system maintenance and weekly/monthly audits of both systems to Performs other duties as assigned.


  • Supervise AP and serves as a backup for the Manager as needed.

  • Prioritization of daily production needs & task assignment to team members.

  • Manages reconciliation reporting and daily transaction posting.

  • Trains, mentors and manages staff ineffective tactics to attain team goals.

  • Creates and produces daily, weekly, monthly, quarterly metrics (KPI's) to measure production, performance, and established departmental goals.

  • Creates performance plans assesses performance and provides performance feedback.

  • Maintains and creates a departmental processes and documented operational procedures.

  • Ensures team members acquire necessary skills and performance attributes, in line with business and personal development.

Carry out other duties as assigned.

What we would like to see from you:

  • Demonstrated proficiency for all areas of responsibilities within Accounts Payable required.

  • Intermediate knowledge of Microsoft Office Suite - Word and Outlook required; working knowledge of SharePoint preferred advanced skills in Excel required.

  • Experience working with large-scale ERP (tier 1 or 2) systems required.

  • Experience supervising with in a procure to pay team, under a paperless processing environment, workflow, electronic invoice or transaction import experience, creation of import templates and formatting.

  • Prior experience on 3rd party solutions such as Concur, Expense Wire, or similar solutions highly preferred.

  • Proven ability to prioritize daily production work based on the overall business need.

  • Experience with company Purchasing Card (P-cards) program management and reconciliation

  • Prior 1099, Vendor Setup & strong understanding of IRG guidelines (T&E and 1099) required.

  • Bachelor's degree in business administration, accounting, finance, or related field or equivalent work experience required.

  • Seven (7) years of accounting experience preferred.

  • Two to Three (2-3) years of prior AP leadership experience required.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information, or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

McKinstry is a drug-free workplace. Employment iscontingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.


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