Project Coordinator at McKinstry Company in Seattle, Washington

Posted in Other 3 days ago.

Job Description:

At McKinstry, we're proud to be a diverse andpassionategroup of innovators and problem-solvers, builders and engineers, mentors, and students. We believethe world needs curious, forward-thinking, solutions-oriented people who want to make our planet better. We arecommittedto strengthening our diversity through recruiting, developing, and retaining professionals from all backgrounds, and we believe that promoting diversity, equity, and inclusivity is an integral component of our continuing quest To Build a Thriving Planet.If you are looking to leave a purposeful mark on the world, then McKinstry is the place for you.

We are currently seeking aProject Coordinatorto join our growing Electrical ConstructionDivision. This detail-oriented individual will play a crucial, hands-on role in making sure our projects operate smoothly, coordinating and providing administrative excellence from job start-up to closeout.

Project Administration

  • Coordinatingand completingproject reports and deliverables.

  • Trackingchange orders.

  • Preparingand distributingbid packages.

  • Maintainingproject documentation and organizingnetwork per the Project Manager's request.

  • Distributingdocuments to internal and external parties.

  • Assistingwith / leads invoice substantiation process

  • Assisting yourteam with maintenance and archiving of project records.

  • Assistingwith the creation of State-specific documentation.

  • Takingdirection to complete administrative tasks.

  • Trackingthe risk review process and maintaining the necessary paperwork throughout a project.

  • Organizing anetwork and hardcopy files.

  • Assistingwith labor tracking and forecasting.


  • Attendingteam meetings and ensuringthe follow-up of resulting action items.

  • Takingand publishing your team'smeeting minutes as requested.

  • Communicatingwith Purchasing Team and outside vendors to order and expedite material.

  • Coordinatingtravel arrangements and expense reports.

  • Facilitatinginformational vendor reviews.

  • Managingflow of information to project management systems and stakeholders.

What we would like to see from you:

  • High school diploma or equivalent or equivalent work experience required.

  • Three (3) years of experience in administrative function or business environment preferred.

  • Prior construction administration experience preferred.

  • Intermediate knowledge of Microsoft Word, Excel, Outlook, and Project required; working knowledge of SharePoint preferred.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information, or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

McKinstry is a drug-free workplace. Employment iscontingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.


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