Purchasing Manager - KCPC at Seven Counties in La Grange, Kentucky

Job Description:

Job Description:

Under Senior Controller's administrative direction only, supervises and coordinates all SCS purchasing.

ESSENTIAL JOB FUNCTIONS

Assists with preparation of organization's capital budget and manages organization's adherence to overall capital budget. Administers all SCS purchasing functions in accordance with policies established by SCS Board of Directors. Is responsible for staffing and evaluating work performance of Purchasing Assistant in accordance with SCS procedures and applicable laws. Collaborates with vice presidents, office managers, and other key staff members to provide the quality materials and service required to support SCS operations. Explains SCS's purchasing policies and procedures to internal customers. Keeps informed of new projects, market conditions, and trends in order to advise SCS leadership on purchasing issues and respond to SCS's purchasing needs and specifications. Oversees warehousing and distribution of various supply materials. Tests materials when quality is questioned. Evaluates annual contracts for services and supplies to identify and implement cost-saving strategies. Maintains filing system for contracts and SCS's other purchasing records. Negotiates prices, assists in resolving order problems, and works with vendors on orders. Compiles and distributes specifications for bids; maintains files on responses to bid requests; helps evaluate bids to ascertain lowest, most responsive and responsible bidder; and makes recommendations for purchasing items approved by SCS Board of Directors. Maintains brochures and catalogs of supplies and equipment. Establishes purchasing procedures and maintains purchasing policy and procedure manual. Administers online purchasing and inventory systems. Establishes and implements plans for disposing of surplus supplies and materials, including destruction of medical and other records. Reviews, approves, issues, and distributes standard purchase orders via Lawson system; and bids or quotes for equipment, supplies and materials, in accordance with budget limitations and purchasing policies and procedures. Assists Properties Manager with physical equipment inventory control procedures. Manages employee credit card processes: availability of credit card vendor; financial oversight; employee and vendor problem solving; development, implementation, and enforcement of employee credit card procedures to reduce SCS risk; and electronic solutions for issuing credit cards; and reviewing, approving, and paying credit cards bills. Works with Accounts Payable to resolve billing issues related to purchasing of office supplies and equipment.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.

EDUCATION

• Bachelor's degree in Business Administration.

EXPERIENCE

• Over four years and up to six years of experience, in office/administrative role, including purchasing experience.


• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.


• Ability to effectively present information and respond to questions from Administrators, SCS staff, and business and/or public contacts.


• Ability to read, write, and interpret documents such as budgets, labor contracts, governmental regulations, business periodicals, professional journals, statutes, and policies.


• Ability to understand and generate written memoranda, employee evaluations, and correspondence with business and public contacts.


• Ability to apply ratio, percent, probability, and estimation concepts.


• Ability to apply concepts of basic algebra and geometry.


• Ability to write routine reports and correspondence.


• Strong negotiation skills.

PHYSICAL DEMANDS

• Position requires lifting 20 pounds maximum, with frequent lifting and/or carrying of objects weighing up to 10 pounds.


• Occasional minor discomfort from exposure to less-than-optimal temperature and air conditioning.


• Occasional exposure to office chemicals and/or continual use of a video display terminal.

Time Type:

We continually help our community and employees flourish... one life at a time. As a Seven Counties Services employee there are many perks to enjoy. Below are just some of the great benefits you might be eligible for with Seven Counties Services.

• 
  Health & Wellness
  
  
  • Medical Coverage
  
  
  • Dental Coverage
  
  
  • Vision Coverage
  
  
  • Flexible Spending Account
  
  
  • Health Savings Account
  
  
  • Short Term Disability
  
  
  • Long Term Disability - Company Paid
  
  
  • Wellness Programs - Company Paid
  
  
  
  

• 
  Financial Wellbeing
  
  
  • Competitive Compensation Packages
  
  
  • Life Insurance - Company Paid
  
  
  • Accidental Death & Dismemberment Insurance - Company Paid
  
  
  • 403b Retirement Plan with Company Funded Matching
  
  
  • Retirement and Financial Planning Services
  
  
  • Employee Discounts including Dell Computers, Verizon Wireless, Liberty Mutual, Costco, and Enterprise Rent-a-Car
  
  
  • Loan Forgiveness options through federal programs (National Health Service Corps & Public Service Loan Forgiveness)
  
  
  
  


• 
  Career Development and Growth
  
  
  • At Seven Counties Services training is one of our highest priorities. We provide company paid professional training for various skills, certifications, and continuing education
  
  
  • Opportunities for growth and movement - We encourage our employees to consider new growth opportunities with us
  
  
  • Leadership Academy for our rising stars, supervisors, and leaders
  
  
  • Seven Counties Services and Center for Clinical Excellence teach provide staff with industry best practices and processes
  
  
  
  


• 
  Work Life Balance
  
  
  • Paid Time Off - Generous PTO for Vacations, Illness, Personal Days, Etc. (Paid Holidays)
  
  
  • Flexible Work Schedules to promote a Healthy Work Life Balance
  
  
  • Employee Assistance Program - assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being
  
  
  
  

Seven Counties Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, disability, sexual orientation, marital status, or protected veteran status.