Administrative Assistant at UPS in Louisville, Kentucky

Posted in Transportation 5 days ago.

Job Description:

UPS Healthcare is seeking an Operations Administrative Assistant III with two or more years’ experience in a fast-paced warehouse environment to work in the distribution of pharmaceuticals, medical devices, and testing supplies for the Healthcare industry. He/She will have strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills. Join our team and be a part of something big by assisting with the distribution of needed life-saving devices and drugs for the world.

Responsibilities and Duties 

  • Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy
  • Researches and corrects errors resulting from incorrect pre-advise information
  • Compiles and saves shipping documents (paper or electronic) to comply with government regulations
  • Prepares complex reports/presentations
  • Performs analysis using various software packages and databases (e.g., MS Access)
  • Determines methods and procedures for completing complex tasks
  • Provides advanced office support knowledge and skills
  • Prepares and/or coordinates information for internal and external contacts
  • Performs various ad hoc tasks
  • Provides coverage in other departments, during fluctuations in volume, vacation coverage or leave of absence coverage and as required by their management team
  • Communicates with customers, UPS teams, and federal agencies on various needs for Healthcare distribution.

Knowledge and Skills

  • High School diploma or equivalent certificate
  • 2+ years' office/warehouse support experience
  • Demonstrated ability to manage multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail
  • Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills
  • Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
  • Accurate and rapid data entry
  • Healthcare distribution experience - Preferred

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law