Office Administrator at Red Bull North America in Minneapolis, Minnesota

Job Description:

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The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Red Bull Distribution Company's (RBDC's) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).

RESPONSIBILITIES

Areas that play to your strengths

All the responsibilities we'll trust you with:

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  Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)

  
  

  Human Resources, Finance and Sales support functions

  
  


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  Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations

  
  

  Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries

  
  

  Perform the Encompass Route Accounting System ("Encompass") Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected

  
  

  Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures.

  
  

  Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions

  
  

  Professionally answers all incoming office phone calls and ensures all calls are directed accordingly

  
  

  Ensure proper filing and follow proper record retention policy of pertinent documents

  
  

  Plan, coordinate and organize various meetings and events

  
  

  Code and obtain GM approval for all Operating Expenses

  
  

  Where applicable support sales with Tell-Sell calling duties

  
  

  Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law

  
  


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  Work collaboratively across the organization and share best practices

  
  

  Lead by example and adhere to Company standards & RB Values

  
  

  Professional representation of the company and Red Bull brand when in the market

  
  

EXPERIENCE

Your areas of knowledge and expertise

that matter most for this role:

• Prior customer service, human resources, office management, and accounting experience preferred


• Direct Store Delivery or Route Accounting experience a plus


• Strong verbal and written communication skills


• Strong mathematical skills


• Strong technical skills with smartphone technology


• Strong organizational skills as demonstrated by an ability to set and handle multiple priorities


• Exceptional time management skills and punctuality


• Proficiency in Microsoft Office


• #PHYSICAL WORK ENVIRONMENT


• Ability to stand, walk and sit, stoop, kneel, crouch or crawl


• Regularly lift, move, and place up to 25 pounds of inventory and/or advertising displays as needed.


• Exposed to moving mechanical parts and outside weather conditions.

• High School Diploma or GED required


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