Patient Services Representative- Primary Care (West) at Houston Methodist in Houston, Texas

Job Description:

JOB SUMMARY
At Houston Methodist, the Patient Services Representative is responsible for performing patient check in/check out functions and appointment scheduling to facilitate the patient visit experience. This position supports timely, accurate claims submission and may perform registration and/or other revenue cycle functions. Other duties include providing general operations assistance and/or patient service tasks specific to the scope of the department.

Requirements:

PRIMARY JOB RESPONSIBILITIES
Job responsibilities labeled EF capture those duties that are essential functions of the job.

PEOPLE - 35%

1. Contributes to a positive work environment and to a dynamic, team focused work unit that actively helps one another to achieve optimal department results. Collaborates with all members of the interprofessional health care team by actively communicating and reporting pertinent patient care information and data in a comprehensive manner. (EF)


2. Performs patient check in/check out functions. Obtains and inputs accurate scheduling and registration data to initiate financial clearance activities as needed. (EF)


3. Coordinates patient flow as directed with consistency, timeliness, and expert skill while meeting appropriate priority standards. Provides appropriate notification of issues that may result in service delays or denials. Handles add-ons, reschedules, and cancellations appropriately and as per department protocol. (EF)

SERVICE - 25%

1. Uses excellent communication skills (verbal, non-verbal, written) to facilitate providing the highest quality service during every patient, physician, guest, employee, or other encounter. Responds promptly to requests by staff, patients, physicians, and other members of the patient care team. Recognizes and responds appropriately to urgent/emergent situations per protocols. (EF)


2. Contributes to patient, employee and physician satisfaction as well as effective revenue cycle process. (EF)


3. Generates reports and assists with department correspondence. Provides other administrative assistance as directed. (EF)

QUALITY/SAFETY - 15%

1. Communicates to resolve patient access and quality service matters. Keeps open channels of communication with physician, patient, and service areas regarding action taken and resolution. (EF)


2. Enters patient and operational data into various database systems with a high level of thoroughness, accuracy and timeliness. (EF)


3. Ensures patient information is conveyed to others appropriately while complying with patient confidentiality and HIPAA regulations. May assist clinical staff as per scope of the treatment center. (EF)

FINANCE - 20%

1. Accurately records information when performing functions such as charge entry, registration, scheduling, insurance verification/coordination, or obtaining authorizations or referrals to ensure financial objectives are met. Conducts front end revenue cycle duties as directed. Educates patients and others regarding billing processes and potential financial responsibilities as necessary. (EF)


2. Organizes time effectively, minimizing incidental overtime, and sets priorities. Utilizes time between heavy workloads efficiently and helps other team members. (EF)


3. Uses department resources/equipment/supplies properly and efficiently. Participates in inventory management by taking action to ensure supply levels are adequate. (EF)

GROWTH/INNOVATION - 5%

1. Generates and communicates new ideas and suggestions that will improve quality or service. (EF)


2. Seeks opportunities to expand learning beyond baseline competencies with a focus on continual development. (EF)

This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

Qualifications:

EDUCATION REQUIREMENTS

• High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

EXPERIENCE REQUIREMENTS

• One year of healthcare or related experience


• Experience in a healthcare related work environment preferred

CERTIFICATIONS, LICENSES AND REGISTRATIONS REQUIRED

• None

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations


• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security


• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles


• Strong customer service, phone and scheduling skills


• Basic computer skills in word processing applications and ability to utilize software systems such as the electronic medical record


• Knowledge of basic medical terminology


• Ability to analyze and solve problems

SUPPLEMENTAL REQUIREMENTS

Work Attire	Yes/No
Uniform	No
Scrubs	No
Business professional	Yes
Other (dept approved)	No

On-Call*

No (for Non-Exempt or Exempt jobs)

*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Event, etc) regardless of selection above.

Travel**

May require travel within	No
Houston Metropolitan area

May require travel outside	No
of Houston Metropolitan area

**Travel specifications may vary by department.

Please note any other special considerations to this job: Ability to flex hours to meet operational needs related to unanticipated volume changes or problems

Company Profile:

At Houston Methodist Primary Care Group, our skilled team of primary care physicians and physician assistants manages chronic illnesses such as diabetes, hypertension, asthma and more. And, with multiple locations throughout the Greater Houston area, we are dedicated to the well-being of each community, from Baytown all the way to The Woodlands.

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