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IV Administrative Assistant

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Date: Jun 22, 2021

Location:

Lexington, MA, US

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Company:
MIT Lincoln Laboratory

Job Description

The Information Integration and Decision Support Group is seeking an Administrative Assistant to serve in a dual role as a Security Coordinator and a Group Administrative Assistant. This position is needed to ensure smooth coordination between the technical staff and the security team, and to manage administrative activities within a secure facility. The primary role of the individual in this position will be to support the logistical needs of our Special Compartmented Information Facility (SCIF), which will include managing multiple calendars, coordinating meeting schedules and arrangements, escorting visitors and support contractors within the facility, conducting end-of-day security checks, working with information and physical security teams, and supporting various special projects as needed.

The secondary role of the individual in this position will be to provide general group administrative support. Responsibilities include processing expense vouchers, processing electronic shopping carts and PCard purchases, maintaining supplies, typing memoranda, entering timesheets, filing both paper and electronic information, and processing a variety of Laboratory forms.

The successful candidate must be able to set priorities and manage multiple concurrent tasks. Must be able to communicate and work effectively with a broad range of sponsors and staff members both within and outside the organization. Outstanding written and oral communication skills are essential. Experience with Microsoft Office suite is required. Experience with SAP/SRM and electronic document management systems is preferred.

Required:

• High school diploma or equivalent is required, post high school education preferred.


• At least 2.5 years of directly related experience required. Post high school education will count towards experience.


• Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required, familiarity with SAP is preferred.


• Must have effective administrative skills, attention to detail, be well-organized and able to prioritize multiple complex tasks.


• Ability to work in a team environment.


• Effective communication skills.

For Benefits Information, click http://hrweb.mit.edu/benefits

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

Requisition ID: 33706

Nearest Major Market: Boston




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