Sr. Administrative Assistant II, SY: Colon and Rectal Surgery at UT Southwestern Medical Center in Dallas, Texas

Job Description:

Job Summary

UT Southwestern has an opening for the position of Sr. Administrative Assistant II, SY: Colon and Rectal Surgery

Provide high-level administrative support for Division Chief, four surgeons and one CRS fellow in the Surgical Transplantation Division. Coordinate day-to-day operations, answering phones and clinic appointments, surgeries, meetings and conferences. Manage the Division BuyCard; Maintain professional liability for the Division Function as a liaison with other departments/divisions. Create and submit travel authorizations, expense reports, check requests and internal department forms in PeopleSoft. Manage Division credentialing. Plan and coordinate Division events, meetings, appointments, conferences, seminars, and workshops. Create and manage on-call schedules for Colorectal Surgery. Maintain Division CVs on a quarterly basis. Assist Division Administrator with projects as needed.

Experience/Education

Required:

• High school graduate and four (4) years related work experience are required.

Job Duties:

• May perform some or all of the following:


• Provides moderately complex administrative skills for a department.


• Prepares, maintains and posts records, reports and budget information.


• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.


• Selects office vendors and monitors purchasing processes.


• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.


• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.


• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.


• Organizes office procedures to ensure effective operation.


• Acts as department liaison with other departments and agencies.


• Processes all personnel and purchasing transactions following institutional policies and procedures.


• Determines work priorities and monitors progress toward work deadlines.


• Ensures document retention processes are followed using established guidelines.


• **Other Duties: Performs other duties as assigned.

Security:

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. To learn more, please visit: https://jobs.utsouthwestern.edu/why-work-here/diversity-inclusion/.