Contracts Administrator at Kitchell Corporation in Sacramento, California

Posted in Other 8 days ago.

Job Description:

  • Contact information

    • Name:Bill Moran

    • Phone:323-395-4148


  • Description

    Employee-owned Kitchell seeks an experienced and dedicated Contracts Administrator to join our Northern California region in East Sacramento and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.

    This position is responsible for ensuring consistent administration of all requests for proposals (RFPs), consultant selection and development of contract agreements. This generally includes oversight of the contract development process, as well as development of specific standards for consultant procurements, bidding and submission, contract workflow management, Document management, and clerical functions.


    • Manage and administer the contract workflow process

    • Develop and maintain contract tracking logs as needed to maintain the status of each contract in process

    • Track term dates of each contract

    • Communicate with contractors/consultants with information on status of proposals/contracts

    • Fulfills clerical needs such as data entry, document management, copying, distribution of business-related matters, etc.

    • Performs document control of all requests for proposals, quotations, contracts/agreements, and related documents in accordance to Kitchell Construction Document Management (CDM) guidelines

    • Presents a professional and efficient image with all internal and external interactions

    • Records meeting minutes, agendas, attendance, as requested

    • Prepare or assist in preparing monthly report(s) to the extent requested by Supervisor

    • Coordinate preparation of contract amendments, change orders and other modifications to contract agreements

    • Use quality process to ensure work products are consistently error free and promote Kitchell's image

    • Managing and processing invoices

    • Executes additional duties and responsibilities as needed

  • Requirements

    • Associates Degree in related field, or equivalent is required

    • Minimum 3 years of position related work experience in contracts administration or related fields is required (In the architecture, engineering, and/or the construction management industry is preferred)

    • Ability to implement workflow processes consistently when developing requests for proposals, negotiating terms and drafting contracts is required

    • Knowledge of administrative office procedures and operation of standard office equipment is required

    • Effective computer skills, including proficient use of Word, Excel, PowerPoint, and Outlook software is required

    • Excellent verbal and written communication skills, including the ability to represent the company in a professional manner is required

    • Ability to demonstrate the competencies of achieving results, initiative, communication, and teamwork is required

    • Commitment to the values of Kitchell with attention to honesty and integrity, quality of work and customer satisfaction is required

    • Ability to maintain the highest level of confidentiality is required

    Work Environment

    This is a safety sensitive position. While performing the duties of this job, the employee must regularly work in an office and occasionally in a construction environment. Conditions regularly include exposure to outdoor elements, hot/cold temperatures, wet conditions, noise, atmospheric conditions, and cramped quarters. The noise level in the work environment is regularly moderate and occasionally loud.

    Physical Requirements

    While performing the duties of this job, the employee must regularly sit, stand, walk, talk or hear and use hands to finger, feel and handle; frequently reach with hands and arms; occasionally climb or balance and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Must frequently lift and or move 10 pounds and occasionally lift and or move up to 50 pounds.


    Kitchell is an employee-owned company founded in 1950. We provide general contracting, construction management, development, facilities management, engineering and architecture and myriad other services within the built environment. Our employee-owners manage projects from main offices in Arizona, California and Texas. We offer an entrepreneurial environment that fosters personal and professional growth with in-house education programs, formal and informal mentoring and cross-training opportunities. We prefer to grow from within, building careers and financial stability through long-term ownership. We are consistently ranked among the top places to work, attributable to our tenured staff and outstanding benefits including profit sharing, discretionary stock options, incentive bonuses, health and life insurance, health savings accounts (HSA) with wellness incentives, 401(k), college savings plans, business travel assistance and insurance, discounted auto and homeowners insurance, identity theft protection, rewards programs and much more.

    Kitchell is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.