Billing Coordinator at Global Experience Specialists, Inc. in Las Vegas, Nevada

Posted in Other 9 days ago.

Job Description:

Billing Coordinator


US-NV-Las Vegas

Job ID
# Positions


GES Las Vegas


This position will service the sales organization, operations and our customers in client specific billing of our products and services. Duties include: timely, accurate and complete billing of various revenue lines including: completeness of billing files to ensure appropriate labor tickets, freight/weight certifications, 3rd party vendor services are clearly accounted for services as ordered and/or contracted. You will interact with GES offices across the U.S., your colleagues and multiple departments to ensure accuracy of billing information, creation of exhibitor/show files (pre- and post shows) and compliance with audit standards for billing and SOX compliance. This position requires excellent problem solving skills, communication, team work, service orientation, high degree of accuracy and organization combined with high proficiency in multitasking and keeping to tight billing and month end timelines.



    Audit customer files in accordance with established procedures and produce timely client specific invoices for products and services within days to invoice metrics /productivity standards.
  • Ensure veracity of pricing, labor hours, vendor invoices, products and services to price lists and contracts (where applicable) to begin the audit process.

  • Upload and verify all change orders and proposals into GBMS.

  • Create file folder and update Contract Status Report for the job as proposals are processed and uploaded.

  • Verify NSD/EXPO/Logistics approvals. Make any labor cost moves that are necessary.

  • Ensure approval signatures from both the Project Managers and Account Managers. Process DWO/Lost jobs.

  • Verify all POs have been closed and if not, work with correct department to reach resolution.

  • Verify all rates populate correctly.

  • Verify all costs have been applied to the job in the correct location.

  • Recalculate cost and revenue after every change.

  • Resolve any bill rate/missing cost errors.

  • Document and log any revenue opportunities and errors captured during the billing audit process and ensure approval is received for any price and/or service deviations .

  • For contracted billing, route invoice draft and work with sales and operations to ensure that invoice draft is accurate and confirmed/approved. Interface with show site personnel, sales, clients, operations, other internal colleagues to compile accurate billing records and effectively solicit timely information for billing completeness.

  • Reconcile the invoice to AR for balances due upon billing if client does not have credit terms.

  • Create, maintain, complete and ensure full record keeping of client/exhibitor billing files in electronic form per company policy, for Sarbanes-Oxley compliance purposes and as directed.

  • Perform duties in compliances with GES policies, procedures and regulations .

  • Participate in Corporate initiatives related to major systems automation and process improvements.

  • Develop/maintain professional relationships with your unit/team, Operations, Sales, Corporate, accounting and other departments.

*Perform other duties as assigned


* Minimum 2 years billing or related experience preferred.

*1 Year Industry Experience Highly Preferred. (Accounting, Finance, Economics or Business Admin).

*Minimum 2 Years PC Skills required with MS-Office including intermediate level proficiency in Excel, Word and Outlook

*Excellent professional interpersonal skills, communication and writing skills.

*High proficiency in multitasking and keeping to tight timelines

*Advanced organizational and problem solving skills

Work Environment

Business Casual

Long periods of sitting and computer work in quiet atmosphere

Able to read small print and work virtually paperless

Overtime hours required often throughout the year (during the week and on Saturdays)

Vacation blackout during November and December (except designated Holidays)


EEO Information

Equal Opportunity Employer, including vets and disability