Administrative Assistant at Emerson Electric Co in St. Louis, Missouri
Posted in Legal 30+ days ago.
Type: Full-Time
Job Description:
At Emerson, we are innovators and problem-solvers, focused on a common purpose: leaving our world in a better place than we found it. Each and every day, our foundational values—integrity, safety and quality, supporting our people, customer focus, continuous improvement, collaboration and innovation—inform every decision we make and empower our employees to keep reaching higher. As a global technology and engineering leader, we provide groundbreaking solutions for customers in industrial, commercial, and residential markets. Our Emerson Automation Solutions business helps process, hybrid, and discrete manufacturers maximize production and protect personnel and the environment while optimizing their energy and operating costs. Our Emerson Commercial & Residential Solutions business helps ensure human comfort and health, protect food quality and safety, advance energy efficiency and create sustainable infrastructure.
Emerson, a Fortune 500 company with $15.3 billion in sales and 200 manufacturing locations worldwide, is committed to helping employees grow and thrive throughout their careers.
Whether you’re an established professional looking for a career change, an undergraduate student exploring options or a recent MBA graduate, you’ll find a variety of opportunities at Emerson. Join our team and start your journey today.
If you are looking for an opportunity to provide administrative support in Corporate Law, Emerson has an exciting opportunity for you! Based at the Emerson Global Headquarters in St. Louis, Missouri, you will provide administrative support to ensure efficient functioning of the Global Law Department Operations and the M&A, Supply Chain, VMO and Conflict Minerals groups. You will support team members throughout a variety of tasks related to administration, organization and communication. You will also provide general project support. AS AN ADMINISTRATIVE ASSISTANT, YOU WILL:
For the Global Legal Operations Group (50%)
Project and Administrative Support
- Work with various members of the Global Legal Operations team to provide general project support for Global Legal Function and Legal Operations projects such as:
- Assist in data collection, preparation, analysis, and reporting
- Creation and distribution of communication materials including video filming
- Coordinate calls and meetings, provide meeting assistance
- Assist with project plans, reports, and cost tracking
- Support with any other administrative tasks related to relevant projects
- Provide general administrative support to the Global Legal Operations team.
- Maintain Distribution List, Law Department members list, Organization Charts and other relevant records
- Manage Memberships (LexisNexis, ACC and BAMSL)
- Create and edit documents, presentations, and other materials
- Assist in the administration of internal back charge and outside counsel invoices
- Assist in budget forecast, control and analysis
- Assist in financial reporting and analysis
- Provide e-billing assistance to Law Department members, finance, accounts payable and outside counsel
- Review various subscription invoices to allocate appropriately
- Log recharge invoice details into Hyperion Planning
For the M&A, Supply Chain, VMO and Conflict Minerals Groups (50%)
- Assist in various administrative and project management aspects of M&A transactions, including due diligence, document management and internal deal communication
- Assist in gathering necessary documentation for antitrust and other government filings for M&A transactions
- Assist in collaborating across businesses and corporate functional teams
- Plan and organize details for: deal kickoffs and due diligence read out meetings, in collaboration with the Corporate Development department; special events and training events, including meeting logistics and travel arrangements
- Provide general administrative assistance, as needed, to all members of the legal M&A and supply chain groups, including, but not limited to:
- scheduling calls and meetings
- answering incoming telephone calls
- gathering and organizing reports, exhibits, documents and other materials
- responding to various incoming requests and escalating issues requiring attorney involvement
- assisting with the development of presentation materials
- preparing and processing expense reports
- maintaining accurate and up to date comprehensive and confidential files and records and assisting entire department in complying with record retention guidelines
- Proofreading and editing documents
- copying, scanning, printing, faxing and mailing documents as requested
- scheduling and maintaining calendar entries on a daily basis
- assisting attorneys with tracking, completing and submitting annual professional reporting requirement
- assisting in organizing and maintaining M&A data rooms
- preparing form non-disclosure agreements
- Identify and advance process improvement opportunities within the M&A law department as well as within the M&A and supply chain corporate functions
- Assist with various other matters as requested by the Vice President – Group Leader – M&A, Supply Chain, VMO and other members of the team, as time permits
REQUIRED EDUCATION, EXPERIENCE & SKILLS:
- High School Diploma (or equivalent) required
- 8+ years of administrative experience
- High level of competency in administrative, organizational and interpersonal skills
- Must be able to manage multiple priorities and work in a high-pressure environment and flexibly adapt to changing needs
- Microsoft Office (PowerPoint, Excel, Word, Teams, PowerBi) proficiency
- Legal authorization to work in the United States
WHY EMERSON? Our Commitment to Our PeopleAcross the globe, we are united by a singular Purpose: We drive innovation that makes the world healthier, safer, smarter, and more sustainable. We invest in our employees to ensure they have the marketplace knowledge, skills, and competencies to bring this Purpose to life while competing and leading in a global economy. Our training programs focus on end-to-end development, from onboarding through senior leadership. Our success is measured by the positive impact we make on people, our communities, and the world through our unwavering focus on environmental, social, and regulatory progress. Learn more about us!Flexible and competitive benefits plans offer you the right options to meet your individual and family needs: medical insurance plans, dental and vision coverage, 401(k), tuition reimbursement and more. We also provide you flexible time-off plans, including paid parental leave, vacation, and holiday leave. Our Commitment to Diversity & InclusionAt Emerson, we are committed to fostering a culture where every employee is valued and respected for their experiences and perspectives – and that reflects the world around us. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas that inspires innovation and brings the best solutions to our customers. This philosophy is fundamental to living our company’s values and our responsibility to leave the world in a better place. Learn more about our Culture & Values and Diversity & Inclusion at Emerson. Work AuthorizationEmerson will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire. Equal Opportunity EmployerEmerson is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: idisability.administrator@emerson.com.
Legal