Office Manager at BGC Partners in Newport Beach, California

Job Description:

NEWMARK

About Newmark (Nasdaq: NMRK)

Newmark Group, Inc., together with its subsidiaries ("Newmark"), is a world leader in commercial real estate services, with a comprehensive suite of investor/owner and occupier services and products. Our integrated platform seamlessly powers every phase of owning or occupying a property. Our services are tailored to every type of client, from owners to occupiers, investors to founders, growing startups to leading companies. Harnessing the power of data, technology, and industry expertise, we bring ingenuity to every exchange, and imagination to every space. Together with London-based partner Knight Frank and independently owned offices, our 18,800 professionals operate from approximately 500 offices around the world, delivering a global perspective and a nimble approach. In 2019, Newmark generated revenues in excess of $2.2 billion. To learn more, visit nmrk.com or follow @newmark

KNIGHT FRANK

Together with London-based partner Knight Frank and independently owned offices, our 18,000 experts operate from more than 480 offices around the world. Our long-standing alliance with Knight Frank gives us a global platform and international insight, effectively serving owners, investors, developers and financial institutions across six continents.

JOB DESCRIPTION:

Newmark's Multifamily Capital Markets team offers a fully integrated global investment sales and lending platform. From marketing the sale of single assets and portfolios to structuring complex debt solutions to providing life-of-loan servicing and asset management, we offer comprehensive services tailored to our clients' unique needs. With over $37 billion in multifamily transaction volume annually, our Multifamily team works collaboratively with clients to craft and execute targeted strategies, effectively optimizing the capital structure, increasing efficiency and maximizing value. The Investment Sales team is recognized nationwide for its expertise, providing asset-specific customization that yields highly effective transaction strategies. Tapping into our proprietary database, each advisor has real-time access to unique market intelligence, driving demand and matching each client's assets to a diverse group of investors, from private and institutional owners to global investors. Investment Sales advisors work closely with the Debt & Structured Finance team on loan origination, underwriting, closing, life-of-loan servicing and asset management. This experienced team provides clients with innovative and comprehensive solutions by accessing a full suite of debt products, including Fannie Mae, Freddie Mac, FHA, Bridge, Life Company, Bank and CMBS products.

ESSENTIAL DUTIES :

• Newport Beach Office Management duties including:
  
  
  • Coordination of incoming/outgoing mail and packages
  • Answering and routing calls on the main telephone line
  • Maintain supplies for office
  • Maintain Kitchen and Work Room areas
  • POC for Building service and maintenance calls
  • Setting up employees on security access system
  • Order Stationery/Business cards for office
  • Setting up employee templates for copy machines
  
  
• Business Support duties:
  
  
  • On boarding of new employees - Set up of equipment (computer, phone, etc.) in office, employee security access, ordering business cards and any supplies needed
  • Off boarding of terminated employees - collect all computer and phone equipment. Terminate employee office access and assist with clean out of desk area.
  • Processing Business Support invoices for Newport Beach, Santa Monica and Bethesda offices.
  • Processing IT invoices for BPC/NKF IT team
  • Cash Management - Backup for sending out daily bank account statements for borrower deposit accounts, tracking responses from underwriting and closing for all incoming wires, entering payment details into Closer for each loan.
  • Weekly creation of ACH bank files to process payments to American Express and individual employees for their T&E reports
  • Manage the lease contracts for Pitney Bowes and RICHO MPF Machines
  
  
• Perform other duties and administrative tasks as needed to support the office

• Accuracy - ensure that all tasks are completed accurately with great attention to detail
• Ability to work independently and confidently to make judgement on business matters in regards to the office
• Analytical Thinking - ability to tackle a problem or complex task, resolve discrepancies, analyze a situation.
• The ability to express oneself clearly in conversations and interactions with others, as well as the ability to express oneself clearly in written communications.
• Flexibility - ability to multitask and to shift priorities
• Demonstrated ability to organize & prioritize projects; complete multiple tasks on schedule
• Advanced computer skills, including MS Excel and Word, Oracle
• Strong interpersonal skills
• Team player with the ability to work with a variety of levels of staff, management, and external contacts

WORKING CONDITIONS : Normal working conditions with the absence of disagreeable elements

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.