Staffing Assistant Temp at Coherent in Santa Clara, California

Job Description:

Job Description and Responsibilities:

This position will provide essential talent acquisition support and will be the first line of contact for candidates as they apply for open positions. The successful candidate may also assist the HR teams on various projects. The Recruiting Coordinator will specifically coordinate the new hire candidate interview process, including: post job openings, create requisitions in our ATS, schedule interviews; reserve conference space, schedule required presentations/technical talks as needed; arrange for candidate travel; coordinate and order meals as necessary; and coordinate candidate travel expenses. The individual will also handle all company event planning.

• Coordinate and process staffing agency related items for all temp workers


• Assist as needed with updating the applicant tracking system and reviewing resumes


• Manage the employee referral program


• Post and advertising internal job openings


• May assist with candidate references checks


• Assist with documentation for new hires and conduct new hire orientation


• Schedules meetings and send out communications


• Ensures effective record management for the staffing function


• Perform verification of employment


• Ensure the new employee data is entered and transferred to the proper databases


• Review personnel files for completeness and follows up on any incomplete paperwork


• Manage employee event planning


• Perform other related duties as assigned and will include backing up other HR Assistants

Education and Work Experience:

• Desired Bachelor's Degree in Human Resource or 2 - 4 years' experience in a fast-paced, high volume HR department


• Excellent Microsoft Office skills (MS Word, Excel, PowerPoint, Outlook) is highly desired


• Experience with an applicant tracking system (ATS) such as PeopleFluent (preferred) or other ATS such as Taleo


• Oracle experience is desirable


• Excellent verbal, written, interpersonal and relational skills


• Effectively handles sensitive and confidential information


• Excellent organizational skills with demonstrated attention to detail and the ability to manage multiple priorities with strict deadlines


• Must have strong customer service and communication skills with a focus on process improvement


• Ability to work effectively in a small team environment


• Event planning experience very desirable


• Other staffing projects assigned by Director of Recruiting

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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