Proposal Coordinator at Cardno, Inc. in Boston, Massachusetts

Job Description:

Join Cardno as a Proposal Coordinator.

Job Description:

We are looking for mid to senior level candidates who have experience coordinating proposals efforts at professional services firms. This position is challenging and rewarding, and every day looks a little different as you work with professional services team who love what they do. It requires equal parts creativity and productivity, big picture thinking and attention to the smallest detail.

We are looking for someone willing to take on this very important role, support our environmental services business and help us grow business. Are you a proposal coordinator or communications consultant looking for your next challenge, a place to grow and take your career to the next level? We're looking for a contributor to become part of our national team and join our Proposal Center of Excellence.

You will report to our National Proposal Manager and will serve as a coordinator to our United States-based proposal managers/business development support teams; provide support and ensure delivery of high-quality proposals and presentations. You will collaborate with other proposal team members and manage internal resources, plan, develop, and complete assigned tasks, including development of proposal scope, plans for proposal preparation, proposal outlines, schedules, assignments, graphics, competitive analysis, and win themes.

PRINCIPAL RESPONSIBILITIES:

• Integrate and work directly with Senior Leadership, Business Unit Managers and Practice Area Leaders/Subject Matter Experts to develop proposals to position Cardno for success in capturing new work/clients


• Engaging and being proactive in internal relationship building with key technical leaders


• Monitor compliance with Request for Proposals/Qualifications (RFP/RFQs)


• Write, coordinate, and assemble proposal sections


• Coordinate status meetings/teleconferences and draft/final reviews


• Organize and participate in business development coordination calls


• Coordinate development of oral presentations


• Work with technical and senior leadership teams primarily in the northeast region


• Ensure compliance with essential processes, protocol, and pursuit close-out

QUALIFICATIONS:

• Bachelor's degree in marketing, journalism, public relations, professional communications, environmental sciences, or a closely related writing field


• 5+ years of applicable experience in A/E/C industry


• Knowledge of government contracts and RFPs


• Meet schedules under deadline


• Offer strong attention to detail and RFP/RFQ compliance


• Have an understanding of document production process (review cycles and functions of document processing, editing, graphics design, and final assembly)


• Have good document management skills; ability to maintain proposal budget and schedule


• Flexibility and willingness to work extended hours and weekends, when necessary, including some holidays during proposal preparation efforts


• Experience in customer relationship management (CRM) systems (e.g., Cosential, Salesforce, Deltek Vision, etc.)

SKILLS:

• Excellent English verbal and written communication skills


• Superior writing skills, strong technical writing skills, editorial and quality assurance expertise


• Excellent coordination skills and the ability to perform effectively in a fast-paced, results-oriented environment and experience leading a team


• Coordinate logistics and proposal team input


• Integrate technical information in a persuasive manner


• Advanced skills with Adobe Acrobat and Microsoft applications - (Outlook, Word, Excel and PowerPoint) for proposal layout, graphics, and production


• Interface productively with technical staff, graphics designers, document processors, and editor/writers


• Implement and comply with Cardno's Quality Management system and provide feedback / recommendations where the system may need modification

PERSONAL ATTRIBUTES:

• Professional presentation


• Reliable nature when dealing with confidential issues and staff at all levels


• Ability to work under pressure to tight deadlines


• Research ideas, analyze options and make recommendations


• Keen to learn existing systems of company and identify opportunities to improve


• Understand the importance of safety and embrace a reporting culture where all safety issues are promptly reported and addressed


• Physical ability to lift proposal packages weighing approximately 30 pounds on occasion

Benefit eligible employees are offered a variety of plans to help address their health and welfare needs, as well as the needs of their families. Our comprehensive benefits package includes competitive pay, medical, dental, vision, EAP, paid parental leave, health and financial wellness programs, student debt repayment program, life and disability coverage as well as a 401(k) retirement plan with a company match.

Equal Opportunity statement for US based applicants

Cardno has a long standing policy of Equal Opportunity in employment. Our practice is to fill positions by selecting applicants who can perform the work in a competent and professional manner. We do not discriminate on the basis of age, sex, race, color, religion, national origin, sexual orientation, gender identity, disability or veteran status. At any time, if you need an accommodation during the application process, please contact Human Resources.

Cardno does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any Cardno employee. Resumes from approved vendors must be specifically requested by Cardno and approved by the Cardno Talent Acquisition Team.