Sheriff Court Services Assistant I - Indio at County of Riverside in Indio, California

Job Description:

ABOUT THE POSITION

The Riverside County Sheriff's Department is seeking a Sheriff Court Services Assistant I to support the Civil Division of the Sheriff located in Indio. The incumbent will be responsible to perform specialized civil legal clerical support to Sheriff's Court Services by preparing, processing, and tracking legal documents for numerous civil legal actions; performs related duties as required.

Sheriff's Court Services Assistant I is the entry level classification in the Sheriff's Court Services Assistant series and reports to a supervisory or manager level position. Incumbents are responsible for learning legal terminology and to prepare, examine and process legal documents in support of Sheriff's Court Services, utilizing journey level clerical skills and limited application of specialized civil legal procedures and processes.

The Sheriff's Court Services Assistant I is a natural progression underfill for the Sheriff's Court Services Assistant II classification. Incumbents are expected to progress to the Sheriff's Court Services Assistant II after satisfactory job performance and meeting the minimum qualifications.

Meet the Team!
The law enforcement professionals of the Riverside County Sheriff's Department , with a staff of over 3,600 dedicated men and women, cover the expanse of over 7,300 square miles in southern California. The Sheriff's Department is dedicated to serving the citizens of its communities with integrity, professionalism, leadership, and loyalty and believes in service above self.

EXAMPLES OF ESSENTIAL DUTIES

• In a learning capacity, process legal documents and records through the Sheriff's Court Services process based on established procedure or special instructions in case files from the courts, judges, or attorneys; examine documents for conformance with established rules, standards, and/or legal requirements.

• Provide the public, litigants, law enforcement officials, and/or other employees' procedural and case information, which requires distinguishing among and consideration of sensitive, protected, and public information and requires understanding or interpretation/explanation of legal documents (e.g., subpoenas, evictions, earnings withholding orders, legal/court procedures, or specific file notations regarding case/processing and status).

• Track documents for civil procedures such as evictions, bankruptcies, small claims, summons and complaints, civil and criminal subpoenas, restraining orders, and earnings withholding orders through the civil process for case file building by obtaining signatures and attaching required addenda, ensuring validity and adherence to statutory time limits, answering questions and explaining civil code procedures to litigants and their attorneys.

• Based on court judgments: maintain records for levies on judgment debtor's/defendant's bank accounts, wages or vehicles; process accounts receivable, stock certificates, and real properties; prepare and/or process public notices of sale, bids for sales, notices of attachments, notices of levy, release of levy, notices of modification and termination, notices of bankruptcy, claims of exemptions, opposition to claims, and third party claims to comply with court, litigant, or attorney instruction.

• Compare plaintiffs' and court's documentation to civil code for consistency before execution; disburse monies after prescribed periods; return writs to court after appropriate documentation showing completion of instruction.

• Prepare correspondence and/or legal forms and documents in compliance with written procedural guidelines set forth by the department.

• Make notations to case files and draw the attention of the attorney or litigant to case or procedural detail.

• Maintain case status information and contact with interested parties; notify litigants and/or other involved parties of case disposition.

• Maintain reference materials, records systems, status logs, and/or workload statistics; sort and store information based on alpha, numeric, content, or other classification method; search for and retrieve information stored in manual and/or automated systems; purge files in accordance with established procedure.

MINIMUM QUALIFICATIONS

OPTION I

Experience: One year of clerical experience.

OPTION II

Education: Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, office practices, business education or a closely-related field to the assignment.

OPTION III

Education: Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education or a closely-related field to the assignment.

Knowledge of: General office practices and procedures; clerical work methods and techniques.

Ability to: Learn to perform specialized clerical work in support of civil legal processes; learn and apply legal procedure specifics to assignment; evaluate unusual circumstances and resolve through the application of standard procedures; search for and retrieve information from manual and automated systems; prepare standard legal documents; research case status or legal procedure; prioritize own work; read and understand technical information; establish and maintain cooperative working relationships; understand and follow verbal and written directions; work under pressure and meet short deadlines; communicate effectively with people of diverse socioeconomic backgrounds and temperaments; demonstrate tact and diplomacy; maintain accurate records and document actions taken; compare names and numbers accurately; maintain confidentiality of information.

SUPPLEMENTAL INFORMATION

Other Requirements
Candidates will be required to complete an extensive law enforcement background check prior to being hired.

License: California Driver's License is required.

Veteran's Preference

The County has a Veteran's Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here .

What's Next?

This recruitment is open to all applicants.

Applicants who are current County of Riverside employees and/or current employees of the Sheriff's Department may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County.

Based on the number of applications received, this posting may close without notice.

For more information regarding the position, please contact the recruiter Ashley Voegele at (951) 955-9554 or via email at avoegele@rivco.org.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• 
  Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.


• 
  Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.


• 
  Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.

A new member is defined as any of the following:

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.

A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

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