Administrative Support Specialist at J. J. Keller & Associates, Inc. in neenah, Wisconsin

Posted in General Business 6 days ago.

Type: Full-Time





Job Description:

Requisition #:14748
Functional Area: Office/Clerical; Operations
Employment Type: Full-Time
Work Options: In Office at Location Specified Above
Work Hours: Standard Business Hours

Position Summary

J. J. Keller is hiring an Administrative Support Specialist! J. J. Keller is the nation's leader in providing safety and regulatory compliance guidance. With more than 7 million employers in this country, the need for our safety and compliance solitons is always growing!

The Administrative Support Specialist is an entry-level position within our Managed Services department, one of our fastest-growing departments! In this position, you will be responsible for completing general office duties, as well as inputting customer data and ordering, monitoring, and retrieving documents for various clients.

How You'll Succeed


  • Distributes Managed Services mail.
  • Files documents in alphabetical order and retrieves documents as requested.
  • Prepares, files, copies/scans client/company documents and purges outdated documents per established schedule.
  • Orders departmental supplies and stores in designated areas.
  • Indexes forms by recognizing required documents and assigning document to correct file.
  • Processes Title & Registration requests, to include entering information into systems, following up on orders, and sending out documents to clients.
  • Enters client/company data into various spreadsheets and systems.
  • Researches and rectifies data discrepancies as appropriate. Refers complex data discrepancies to appropriate individual.
  • Prepares and ships outgoing packages for the Managed Services staff.
  • Provides receptionist coverage for the Vinland building on an as-needed basis.
  • Maintains confidentiality of information related to clients/customers. Ensures documents and information are properly secured at all times.

Benefits & Perks


  • $15.00per hour
  • Annual Reviews, Merit Increases andQuarterly Bonus Program
  • New Hire On-the-Job Training
  • Career Growth Opportunities
  • Medical / Dental / Vision Insurance
  • 401(k) with Employer Match &Annual Profit Sharing
  • Paid Time Off Program & Holiday Pay
  • On-site Fitness Center

The Skills & Backgrounds We're Seeking


  • High School Graduate or General Education Degree (GED).
  • 6 plus months of experience in a general office setting preferred.
  • Must be proficient in the use of a PC and MS Office Suite.
  • Strong multi-tasking and organizational skills.

Physical Requirements

Work is performed primarily in a standard office environment. Work involves operation of personal computer equipment for extended periods of time.

Work also involves bending, squatting, reaching above shoulder, and lifting up to 25 lbs on a regular basis. The position operates motorized equipment such as order picker and golf cart.

Other Information

At J. J. Keller, weare Difference Makers because the work we do truly matters. We protect people's lives every day. In fact, more than 90% of Fortune®1000 companies rely on J. J. Keller to help create safe work environments. View our CAREERS video to learn more about being a Difference Maker at J. J. Keller and click here to learn what our associates have to say about life as an associate at J.J. Keller.

Thank you for your interest in career opportunities with J. J. Keller & Associates, Inc.! If you experience system-related issues or need assistance with the online application, please call (920) 720-7700.

Work location is flexible if approved by the Company except that the position may not be performed remotely from Colorado.

Not the right role for you, but know someone who could be a great fit? Refer them to us through our Professional Referral Program and you will earn a cash payment if your referral is hired. Learn more here .

A Safe Environment During COVID-19: At J. J. Keller, our purpose is to protect people - our clients and our associates. We use CDC-recommended best practices to ensure the healthiest workplace possible, and our Environment Health & Safety Team continuously monitors our pandemic protocols. During COVID-19, associates have given J. J. Keller high scores for keeping them informed and safe.

J. J. Keller & Associates, Inc. isan Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Nearest Major Market: Oshkosh
Nearest Secondary Market: Appleton
Job Segment: Medical, Clerical, Law, Administrative Assistant, Secretary, Healthcare, Administrative, Legal





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