Onboarding Coordinator at Mary Free Bed Rehabilitation in Grand Rapids, Michigan

Job Description:

Summary:

Responsible for the onboarding of new hires to ensure all the proper documentation, training, credentials, and health requirements are completed before new employee's start date. Oversee the New Hire Orientation day and work with leaders to ensure that new hire orientation plans are established.

Essential Job Responsibilities:

1. Prepare all new employee files for documentation


2. Responsible for all communication post offer with the employee


3. Track all new employee information to ensure compliance
   
   
   
   1. Complete background checks
   
   
   2. Coordinate Workplace Health Screening
   
   
   3. Maintain and collect needed credentialing
   
   
   4. Track and ensure all I-9 documentation is complete
   
   
   5. Assemble new hire packets, assist with completion of new hire paperwork
   
   
   
   


4. Coordinate and run New Employee Orientation, meetings, and other training sessions
   
   
   
   1. Responsible for sending invitations to new employees, coordinating with internal stakeholders, and coordinate food and meeting rooms or sessions
   
   
   2. Create an engaging, interactive and informational new hire orientation experience
   
   
   
   


5. Work with leaders to ensure a department onboarding plan is in place for all new employees


6. Work with leaders during acquisitions to properly onboard transitioning employees into the HRIS system


7. Enter new hire information into HRIS, LEM, and Rounding tools

Essential Job Qualifications (Knowledge, Education, and Training Requirements):

• 1 year experience working in a Human Resources or Recruitment Department required


• Minimum associate's degree required, bachelor's degree preferred


• Competent in word processing (type 60 words per minute) and spreadsheet applications Knowledgeable of Microsoft Word, Excel, Outlook, Front Page and online recruiting


• Demonstrated interpersonal skills; i.e., able to greet public and work well with a variety of people, including the physically disabled


• Demonstrated organizational and problem solving skills


• Excellent verbal and written communication skills


• Ability to make independent decisions and coordinate projects, as needed


• Physical Demands:
  
  
  
  • Able to exert up to 10 pounds of force occasionally (up to 1/3 of the time)
  
  
  • Able to lift, carry, push, pull, up to 10 pounds occasionally
  
  
  • Able to sit for the majority of the time, but may involve brief periods of time involving walking or standing.
  
  
  • Able to use keyboard frequently (1/3 to 2/3 of the time)
  
  
  
  

Customer Service Responsibilities:

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Commitment to Diversity, Equity and Inclusion

Embrace Diversity, Equity and Inclusion, by:

• 
  Treating everyone with dignity and respect


• 
  Opening more doors to opportunities for underrepresented cultures


• 
  Growing talent and people


• 
  Evaluating and eliminating disparities


• 
  Taking action against injustices, bias and racism


• 
  Honoring our differences and how to collaborate


• 
  Educating staff, patients and the communities we care for


• 
  Restoring Hope and Freedom, together

Responsibilities in Quality Improvement:

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Reporting Relationship:

Senior Employment Specialist

The above statements are intended to describe the general nature and level of work being performed by employees in this classification. If you require a reasonable accommodation to perform the essential functions of this position, you must request accommodation in writing, within 182 days after you know or should know of the need for accommodation.