Accounts Payable Data Entry Clerk at Ultra Global Business Services in Victor, New York

Job Description:

The Ultra Finance function leads the budgeting and forecasting processes and supports the strategy process, as well as managing performance against budget. In addition, it ensures that effective financial controls are in operation in all businesses to ensure stewardship of the Group's assets. It ensures compliance with best professional standards, statutory financial requirements and fiscal provision and undertakes tax planning activities and ensure that the Group's tax reporting duties are discharged. It ensures that the Group has adequate long-term funding to meet the requirements of its Strategic Plan and supports M&A.

Accounts Payable in Ultra is responsible for maintaining, analysing and reconciling accounts payable ledgers, financial statements and reports. It prepares, records, verifies and pays vendor invoices for goods and services on a timely basis and responds to vendor queries. The function processes and enters accounts information into ERP systems, and processes employee expenses reimbursement requests for payment.
Administrativeroles in Ultra provide support to a business or function. This support might include general office management, answering phones, speaking with clients, assisting a manager and clericalwork(including maintaining records and entering data), or a variety of other tasks.
These roles perform a range of clearly defined procedures, and will typically be considered skilled through on-the-job experience. Resolves routine issues without supervisory approval. Has developed skills through formal training and/or work experience.

• Contact vendors to verify payment details and update the master file


• Correspond with vendors to obtain required forms to set up the vendor records in ERP system


• Maintain status and notes to record verification details in the master tracking file


• Collaborate with Finance in handling queries from vendors


• Research vendor records in ERP System and identify the key information included in invoices


• Ensure the data integrity of the master data

Required Skills

• 1+ year of experience with data entry


• Ability to meet deadlines


• Authorized to work in the United States

Desired Skills

• Proficient in data entry and management


• Effective communication


• Organizing and prioritizing


• Attention to details and accuracy


• Confidentiality

We offer medical, dental, vision, life, and disability insurance, health savings accounts, paid time off, and a 401(k) plan with a Company match.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email careers@ultra-us-gbs.com