Job Description:

Project Assistant 3

Job Locations

US-MD-Sparks

Overview

Join us as we Rise to the Challenge

At KCI, we're building an enduring company that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in developing our team. We reward integrity and commitment, and when we do well, you do well. Our people have freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Because life's more fun when you own it.

THE COMPANY

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.

BENEFITS INFORMATION

KCI Benefits Guide 2021

Duties, Responsibilities & Other

Tasks will include assisting Practice Leaders and Project Managers with day to day document control and tracking contracts using excel spread sheets. In addition, candidate will become familiar with technical documents associated with projects and proposals and support managers with progress reports and task order preparation. Will also assist with entry of expense reports, scheduling meetings, client contact, printing and photocopying, book travel, coordinate and order office supplies, draft correspondence, take meeting minutes, keep files accessible and organized, perform spreadsheet data entry and help plan office activities.
• Prepare contractual documents such as teaming agreements and subcontracts; track subconsultant usage and subcontracting goals, monitor insurance requirements, coordinate with service vendors. Assist with review and preparation of invoices. Archiving and cataloging of project documents and correspondence. Packaging and mailing of documents via USPS, FedEx, etc.


• Assist co-workers in coordinating with other KCI groups such as fleet management, safety, procurement, finance, IT, HR. Will become familiar with KCI clients and contract requirements. Will assist project managers with correspondence and applications to outside agencies. Will help track and schedule required staff training. Must have strong organizational and multi-tasking skills.


• Must have valid driver's license and reliable transportation. Office dress is business casual. Must have reliable transportation and be available to work standard office hours from 8 am to 5 pm with overtime as required.


• Five years of experience, preferably in the A/E/C industry. CAP preferred but not required. Successful candidate will show a high degree of initiative, be inquisitive, and be a self-starter that can accurately and efficiently complete assigned and evident tasks with minimal oversight following training.


• Must have strong interpersonal communication, technical writing, and time management skills. Candidate should possess a working knowledge of the Microsoft Office suite with proficiency in Word and Excel.

Qualifications

• High school diploma is required; bachelor's degree preferred.


• Pre-employment drug screening is a condition of employment. Background and motor vehicle checks may be required based upon position.

Performance Expectations

• Complete Annual Individual Training Program


• Train adequate backup personnel to support your role in your absence


• Attend monthly town hall meetings


• Comply with all KCI policies and procedures


• Comply with ISO requirements


• Coordinate administrative work


• Complete other duties as required/assigned


• Represent KCI in a positive and open manner and serve as a gatekeeper for your direct supervisor


• Enter percent completes


• Answer telephones with KCI greeting for assigned projects and handle routine requests


• Assist project analyst(s) with document control


• Assist project staff with scheduling and reporting


• Assist project staff with time entry, expense reports, and mileage


• Assist with calendar and scheduling meetings as required


• Assist with marketing and client contact efforts as required


• Assist with printing and photocopy requirements


• Assist with proposal preparation


• Book travel per company policy


• Coordinate and order office supplies


• Draft correspondence


• File and organize project documents and records and keep them accessible


• Implement office administrator duties by the office manager as required


• Keep files accessible and organized


• Maintain and update current project technical specifications software as required


• Perform spreadsheet data entry as requested


• Work with office manager to implement office employee activities as required

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.