Administration Associate Staff - Temp/Part-time at Coherent in Santa Clara, California

Job Description:

Job Description and Responsibilities:

This is a part-time Administrative Assistant position. In this role you will provide administrative support to senior members of Coherent Legal, Tax and Finance departments. The position will require you to work on-site at Coherent's corporate headquarters in Santa Clara, two to three days per week. You will report to the Legal Director - Securities, Compliance and M&A.

Personal Characteristics and Skills

You demonstrate initiative, enthusiasm and resourcefulness, while maintaining a strong work ethic and a high degree of accountability. You enjoy multi-tasking and operating multi-functionally and are flexible and willing to work through day-to-day manual tasks. You have an extremely high attention to detail and willingness to learn. You possess established organizational skills and impeccable recordkeeping and record retention skills. You communicate (written and oral) with all levels of the organization to effectively convey ideas. You maintain a keen appreciation for the sensitivity and confidentiality of the work and a sense of humor.

Primary Job Duties:

• Supporting the Coherent Legal, Tax and Finance departments primarily in the following areas:




• Obtaining physical and electronic signatures (printing, tabbing, scanning, filing) and processing signed agreements




• Tracking and helping to drive completion of key deliverables and follow up on outstanding items




• Copying, scanning, filing corporate books and records

Education and Work Experience:

• Bachelor's degree preferred


• Experience in a dynamic high-performing environment requiring a high level of responsiveness


• Experience working at a law firm or in-house at a technology company strongly preferred


• Highly motivated, organized individual able to deliver results with minimal supervision


• Project management experience


• Familiarity with PC and Mac O/S


• Strong word processing and PowerPoint skills with expertise in Google Suite and Microsoft Office Suite, DocuSign required


• Notary Public certification is a plus

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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