Administrative Assistant at Hancock Whitney in Gulfport, Mississippi

Job Description:

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JOB FUNCTION / SUMMARY:

This position is primarily responsible for administrative and sales support activities for the specified department.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Performs a wide variety of administrative and support services in support of department activities.


• Prepares reports and packets and distributes information for all board or committee meetings


• Files all up-dates accurately to regulatory and policy manuals for the department's research library


• Processes and distributes department mailings


• Locates and attaches appropriate file to correspondence to be answered by employer


• Prepares outgoing mail and correspondence, including e-mail and faxes


• Coordinates and arranges any seminars and meetings: prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings


• Keeps vacation, holiday and absentee records (and any other required) for all staff in the department


• Organizes and maintains file system, and files correspondence and other records. Keeps up-to-date contact and mailing lists, labels and other information as directed


• Answers and screens manager's telephone calls and arranges conference calls. Answers phone extensions when other department officers are unavailable


• Coordinates manager's schedule and makes appointments


• Greets scheduled visitors and conducts to appropriate area or person


• Conducts research and compiles and types statistical reports


• Makes copies of correspondence or other printed materials


• Arranges and coordinates travel schedules and reservations


• Assists in other administrative activities as required by department manager


• Orders and maintains supplies, and arranges for equipment maintenance


• Prepare ad hoc reports for management and handles other special requests.

SUPERVISORY RESPONSIBILITIES:

None

MINIMUM REQUIRED EDUCATION, EXPERIENCE & KNOWLEDGE:

• High School Diploma or GED required, Associate's Degree preferred


• 3+ years of experience in an administrative support role


• Proficient with Microsoft Office applications


• Detail orientated with strong organizational skills


• Ability to work with minimum supervision

ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS:

• Ability to work under stress and meet deadlines


• Ability to operate a keyboard if required to perform the essential job functions


• Ability to read and interpret a document if required to perform the essential job functions


• Ability to travel if required to perform the essential job functions


• Ability to lift/move/carry approximately 20 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department/division an "undue hardship" then the employee must be accommodated; hence omitting lifting/moving/carrying as a physical requirement.

Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, national origin, ancestry, citizenship, sex, gender, sexual orientation, gender identity, marital status, age, physical or mental disability or history of disability, genetic information, status as a protected veteran, disabled veteran, or other protected characteristics as required by federal, state and local laws.