Office Associate at Persistent Systems LLC in Fort Collins, Colorado

Job Description:

Job Description & Responsibilities

Persistent Systems is seeking an exceptional Office Associate who will provide company-wide administrative support from our Fort Collins, Colorado office. As the front-desk administrative professional, you'll set an excellent impression for the company's customers, vendors, job applicants, and other callers and guests of the office. You'll be a key company resource, providing support to various functions, including but not limited to Human Resources, Sales, and Programs. To excel, you'll have superior organization skills. a positive and inviting attitude, and excel in a fast-paced environment. This role reports to the Manager of Human Resources Operations.

Position Responsibilities

• Answering calls to the company's main line and directing callers to the appropriate party


• Greeting customers, vendors, prospective employees, and other guests to the office; following all applicable security procedures for visitors


• Maintaining the office environment including monitoring inventory of office supplies and pantry items, ordering and restocking supplies as necessary; ensuring a neat and orderly office including emptying common area trash receptacles and arranging cleaning service visits


• Monitoring and maintaining adherence to office health and safety protocols including, but not limited to, communicating safety practices to internal/external visitors; ensuring visitors follow safety protocol; maintaining PPE inventory; logging all visitors to the office; and managing the COVID-19 screening questionnaire process for all visitors to the office


• Coordinating meetings, including scheduling, setting up conference rooms, and managing catering; arranging restaurant reservations when necessary


• Managing calendars, including scheduling meetings and events, ensuring scheduling conflicts do not arise


• Coordinating employee events


• Preparing written correspondences to internal and external parties


• Arranging and distributing company-wide updates


• Sorting and distributing mail to appropriate parties daily


• Assisting with travel arrangements for employees and job candidates as necessary


• Assisting with various other administrative and office support tasks

Job Qualifications & Experience

Minimum Qualifications

• High school diploma or equivalent


• 2 years of experience providing administrative/office support


• Experience with travel coordination


• Experience handling confidential information with appropriate discretion


• Proficiency in Microsoft Word, Excel, and Outlook


• Must be able to lift 20lbs


• Must be able to work from the company's Fort Collins office location on a full-time basis

Preferred Qualifications

• Associate's or bachelor's degree


• Experience providing administrative support in a growing, fast-paced organization


• Exceptional skills in verbal and written communication, relationship management, time management, and problem solving


• Experience managing supply inventories


• Experience planning office events

The pay rate for this role can vary from $15 to $18 an hour based on the selected individual's education and experience. Persistent Systems, LLC offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance; paid-time off; flexible spending accounts; 401(k) plan with company match; fitness membership reimbursement; tuition assistance; mental health benefits; and veterinary benefits.

Company Overview

Persistent Systems is a growing business that develops Mobile Ad hoc Networking (MANET) wireless radio systems for Government and commercial applications. The radios are typically worn on the person, mounted to manned vehicles, integrated into autonomous unmanned vehicles, or installed at fixed sites. The systems provide on-the-move data, voice, video, and situational awareness capability. Located in the heart of New York City, Persistent Systems is an exciting company that is passionate about delivering cutting edge products.

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