Project Coordinator at Helix Electric Inc in San Diego, California

Job Description:

Helix Electric was founded in 1985 and is now one of the nation's largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

Our Project Coordinator will be responsible for the day-to-day administrative support functions for multiple projects simultaneously within our Solar department, and also overall department needs.

DESCRIPTION OF DUTIES & SCOPE:

• Assist in review, and execution of customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements.


• Interpret and document all contractual liabilities, legalities, and risk allocation to determine whether the terms and conditions of the contracts are clearly defined and acceptable.


• Support the project start up and close-out processes on each job.


• Enter timecards for project personnel into CMiC weekly.


• Perform primary review of any vendor-initiated modifications to master purchase order and subcontract agreements. Identify all changes that have been made and produce draft response to the vendor.


• Assist in review of modified single project purchase order and subcontract agreements and/or vendors ordering instructions, shipping policies, and company terms and conditions.


• Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received.


• Process package and subcontractor invoices: verify packing lists against invoices and resolve any billing discrepancies with Project Manager and vendor/subcontractor.


• Enforce and track all insurance requirements.


• Work with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontracts.


• Run daily, weekly, and monthly reports and sort and process various project documents.


• Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various special projects supporting the department Vice President.

QUALIFICATIONS:

• Minimum of 3+ years in a similar role within the construction industry preferred.


• Detail oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner.


• Provide outstanding customer service internally to our fellow employees, vendors, and customers.


• Ability to create spreadsheets, graphs, charts and proficient with Microsoft Excel, Word, Power Point and Outlook.


• Knowledge in CMiC Software helpful, but not necessary.


• Knowledge of travel software, booking travel, and coordination

Helix Electric is an Equal Opportunity/Affirmative Action Employer committed to diversity in our workforce. It is our policy to attract and retain the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, age, disability or status as a Special Disabled Veteran, Vietnam Era Veteran or other qualifying veteran. Diverse employees/candidates are encouraged to respond. Helix Electric is committed to developing and maintaining a workplace which reflects the diversity of the communities we serve. EOE Minorities/Females/Protected Veterans/Disabled/VEVRAA Federal Contractor.

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