Job description

Kalman & Company, Inc. is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).

Start Over with Job Search

Returning Applicant? Login Now

COVID-19 Policy: As required by Executive Order 14042, Federal contractors are required to be fully vaccinated against COVID-19 regardless of the employee's work location or work arrangement (e.g. telework, remote work, etc.) subject to such exceptions as required by law. If selected for a position with Kalman & Company, Inc, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination on your first day of employment. Prospective employees may seek an exemption to the vaccination requirement by contacting hr@kalmancoinc.com and must have an approved exemption prior to the start of their employment.

• Assist with the day-to-day administration functions of the office, ensuring effective communications across all program areas. In addition, the contractor shall follow Department of Defense (DoD), Army, and organizational templates and best practices.


• Manage day-to-day operations of the office by answering/screening phones; greeting visitors; managing and creating documents, briefings, and reports; and coordinating logistics to provide support for conference rooms.


• Manage, maintain, and de-conflict calendars and schedules for leadership, to include coordination with external agencies and organizations.


• Maintain the daily and leave calendars for leadership, including holiday schedules and special events.


• Assist in coordinating all interagency (i.e., internal and external stakeholders, within Government and internationally) interaction, coordinating with staff and leadership of other organizations and planning and executing internal and external meetings, conferences, and special events, including:

o Ensuring that locations are properly booked for use

o Developing agendas

o Sending meeting requests and notifications

o Ensuring background documentation, visuals, and briefings are prepared

o Setting up the meeting space and web- or teleconference

o Providing support during the event



* Draft, review, staff, file, format, and update a variety of documents (e.g., memorandums, briefings, information papers, presentations, issue papers, meeting minutes, etc.).

* Monitor travel and provide Defense Travel System (DTS) support and administration, as needed. For each traveler, the contractor shall create travel orders using DTS, coordinate travel arrangements for transportation and accommodations, create/assist with travel vouchers, and assist with the preparation of required paperwork for OCONUS travel, when needed.

* Maintain an internal personnel database and coordinate, distribute, and track daily in-house taskers (ensuring that timely responses are submitted).

* Maintain office reference materials and maintain up-to-date personnel rosters and organization charts.

* Coordinate and manage task planning, to include monitoring assigned tasks, following up with team members to ensure deliverables are submitted on time, and collecting task input.

* Manage time and attendance using Automated Time, Attendance, and Production System (ATAAPS).

* Manage and input personnel training data in Total Employee Development System (TEDS).

* Order, store, and issue supplies.

* Complete service orders for routine maintenance and repairs

• US Citizenship is required.


• An Active Secret Clearance is required.


• Prior administrative support experience with federal programs.