Financial Assistant II at University of Houston - Downtown in Houston, Texas

Job Description:

Hourly Rate:  $17.45/hr. or higher, commensurate with experience

The Financial Assistant II performs a variety of tasks to provide financial support to a department.

DUTIES

• Reviews cost center verifications ensuring proper supporting documentation(s) are attached and amounts reconciled


• Prepares, processes, and approves vouchers, purchase requisitions, change orders, and travel vouchers; reconciles account cost centers


• Collects and processes invoices, verifying them against the relevant purchase order


• Prepares monthly and other reports as required


• Prepares contract-related documentation for the department


• Conducts research to reconcile vendor discrepancies and complaints


• Completes travel request and travel voucher forms


• Create purchase requisitions and contract requisitions as required


• Assists with the annual inventory process


• Provides administrative support to staff, including, but not limited to, coordinating travel arrangements, scheduling services, coordinating meetings, and answering calls and emails

MARGINAL DUTIES

• Performs all other duties as assigned

SUPERVISORY RESPONSIBILITIES

Direct Reports: None

Delegation of Work: N/A

Supervision Given: None

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge:

• Knowledge of a variety of basic accounting practices and financial tasks, and the related trends, issues, and accepted practices

Skills:

• Good technical skills, including proficiency in MS Office and PeopleSoft; strong analytical and problem solving skills


• Excellent interpersonal and communication skills; good organizational and time management skills

Abilities:

• Ability to plan and implement projects


• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS

Primary Work Location: Works in an office environment

Physical Demands: Work is normally performed in a typical interior work environment that does not subject the employee to any unpleasant elements. The position is physically comfortable; the individual has discretion about walking, standing, sitting, etc.  The work environment involves minimal exposure to physical risks.

EEO/AA

Required Education: Associate's degree in Business, Communications, or a related field. May substitute education with experience on a one-to-one basis.

Required Experience: Minimum of two (2) years of related job experience

License/Certification: None required

Preferred Qualifications

•    Experience reconciling cost center verifications

•    Experience working with MDCOB cost centers

•    Experience working in a supporting role in the MDCOB Dean’s Office