Paralegal at Chubb in Garden City, New York

Job Description:

This core job function for this position is to support assigned attorney(s) in the office on all aspects of litigation files that are assigned to the attorney/paralegal team.  The Paralegal must be able to work well independently, but with supervision and direction from the responsible attorney(s).  The Paralegal will perform certain case-handling tasks such as preparing discovery demands and responses, drafting basic motions and pleadings, keeping files organized and up-to-date, handling and organizing case-related documents, assisting in the preparation for trials/ hearings/mediations/depositions, managing and reviewing calendars and performing some administrative tasks such as scheduling.

MAJOR DUTIES/RESPONSIBILITIES OF THE JOB:  

• Obtain relevant file materials from client/claims necessary in defense of claim or charge.


• Drive discovery process (draft & serve discovery demands and responses with direction and guidance of attorneys/senior paralegals).


• Upon review and analysis of file, draft requests/subpoena list to medical records service providers and monitor vendor for responses.  Pull responses into ProLaw and update medical chronologies.


• Follow up with clients and adversaries on discovery demands, responses and court orders to make sure deadlines are met.


• Develop familiarity with Adobe Pro/Logikcull/Kiteworks/DocuSign systems for document management, control and production.


• Draft reports to claims/clients summarizing discovery responses and summarizing medical and other subpoenaed records for attorney review.  Highlight relevant facts or medical conditions (pre-existing conditions).


• Develop knowledge of court rules/procedures on e-filing.


• Coordinate with vendors for requests of medical records from providers and follow-up where necessary.


• Coordinate independent medical examinations and/or record reviews so that they are conducted timely upon receipt of all applicable authorizations/records.


• Ensure all data and deadlines are entered in Prolaw accurately and updated regularly.


• Demonstrate proficiency in time management, prioritization, organizational, and communication skills.


• Review ProLaw dashboard daily to ensure deadlines are met by attorney/paralegal.  Ensure reminders are completed and marked done.


• Assist with hearing/deposition/trial preparation. Assist in preparation of hearing/ deposition binders and submissions to court/draft orders.


• Understand and abide by ethical/confidentiality rules.


• Share information and work as a team with your colleagues and assist as needed. 


• Provide the highest level of service by working as a team, including answering phones, greeting visitors, entering mail, scanning mail and filing identified documents in their appropriate event classes in Prolaw.  


• Ensure all sensitive documents that contain personally identifiable information are password protected.  Maintain client confidentiality.


• Meet firm billing requirements.

KNOWLEDGE AND SKILLS:

• Proficiency in MS Office software platforms (including Word, Excel, PowerPoint & Outlook), Adobe Pro/Logikcull/Kiteworks/DocuSign;


• Knowledge of ESI tools;


• Possess strong time-management, organizational and communication skills;


• Ability to learn Prolaw and HotDocs platforms;

EXPERIENCE AND EDUCATION:

• Prior paralegal experience preferred.


• A Bachelor or Associates degree or certificate of completion from a recognized paralegal training program is preferred but is not required.