Payroll Coordinator at BSA LifeStructures Inc. in Indianapolis, Indiana

Job Description:

BSA LifeStructures, a national, interdisciplinary design firm, creates inspired solutions that improve lives. BSA provides architecture, engineering, interior design and planning services for spaces that support and enhance healing, learning and discovery – facilities known as LifeStructures.

Here at BSA LifeStructures we take employee ownership seriously. It not only drives our client-centered perspective, but it is the foundation of our culture of empowerment. Regardless of role, here at BSA we are all working toward our mission of inspired solutions and have the opportunity to improve lives. We are looking for self-starters with the ability to work as part of a cohesive, collaborative team. If that’s you and you are interested in joining a 100% employee-owned firm, this may be your opportunity to make an impact on your career and on the lives of others. We are currently seeking a Payroll Coordinator to add to our Indianapolis, IN studio.

Position Purpose/Summary

The purpose of this position is to process bi-weekly payroll and assist with processing monthly invoices.

Responsibilities
Payroll
Client Billing Assistance

Essential Duties and Responsibilities

• Payroll
  o Serve as the main point of contact for employees regarding payroll.
  o Responsible for the payroll process including time management, bi-weekly payroll processing, 401(k)
  remittance process, bonuses, W-2’s, and related journal entries.
  o Responsible for payroll tax process including tax payments, reconciliations, tax filing, and applications for
  new state tax accounts as needed.
  o Measurables:
  
  
  
  • Payroll is submitted accurately and on time.
  
  
  • Maintains employee confidence and protects payroll operations by keeping information
    confidential.
  
  
  • Communicates regularly with HR department to ensure all employee records and accounts are
    in line.
  
  
  
  


• Client Billing Assistance
  o Assist Project Accountants with initial invoice preparation.
  o Assist Project Accountants to generate final invoices to client specific projects.
  o May provide accounting support to other staff as needed..
  o Measurables:
  
  
  
  • Error Prevention/Accuracy – Process Accurate Invoices
  
  
  
  

Secondary Duties and Responsibilities

• Assist project accountants with processing client invoices.


• Promote company’s reputation through good client relations.


• May be required to perform other duties as assigned

Critical Skills and Abilities

• 
  Effective communication skills: Strong communication skills, both verbal and written. Ability to read and
  interpret information.


• 
  Leadership Skills: Able to assume a role of authority, as necessary; sets an example for coworkers; and take
  personal accountability for decisions.


• 
  High Accuracy and attention to detail: Able to perform work and job function with precision and accuracy;
  carefully monitors processes; concentrates on details, organizes and maintains a system of records.


• 
  Strategic Thinking: Develops strategies to achieve organizational goals; Understands organization’s strengths
  and weaknesses; Adapts strategy to changing conditions


• 
  Ownership Mentality:  Possesses a sense of ownership in all deliverables. Utilizes knowledge and opportunity to
  continually strive for excellence within an empowering culture. Collaborates and supports fellow employee
  owners in ongoing improvements. Understands personal accountability within their role in the company.


• 
  Computer Skills: Microsoft Windows environment, Microsoft Office: Word, PowerPoint, Excel (strong skills required including lookups, pivot tables, etc.); Google: Mail, Calendar, Drive, Apps; familiarity with Deltek Vantagepoint and UKGPro preferred.

BSA LifeStructures is an Equal Opportunity Employer

Experience

Preferred

• 3 year(s): Payroll Processing

Education

Required

• Associates or better in Accounting or related field

Preferred

• Bachelors or better in Accounting or related field

See job description

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