Department Assistant IV at University of Houston Clearlake in Houston, Texas

Job Description:

The Department Assistant IV is responsible for providing professional level administrative, clerical, and financial support to the Office of the Senior Vice President and Provost. Work involves overseeing the processing of travel documentation, planning and development of accounting/budgetary relate issues, and preparing personnel and payroll documents. May oversee and give work direction to support staff and student workers.

Duties:

• Responsible for providing general administrative support to an area or department.
• Oversees information desk operations.
• Prepares and processes all accounting documents including vouchers, purchase requests, and travel related paperwork. Prepares and reconciles monthly departmental accounts. Oversees cost centers, and makes adjustments to budget information. Prepares financial analyses and projections for operational needs.
• Assists with budget planning and development. Responsible for the initiation of budget transfers for assigned department or area.
• Creates, updates and maintains departmental databases/websites and prepares recurring reports.
• May be responsible for the supervision and/or training of student workers.
• Provides support for special events, projects, and programs.
• Coordinates the processing of personnel and payroll actions and documents such as electronic Personnel Action Request Forms (ePARs), Position Request Forms (ePRFs), and timekeeping.
• Investigates and analyzes departmental problems/needs and makes recommendations for resolution.
• Provides supervision of staff, including defining job duties, overseeing employee performance, providing guidance and support, and communicating organizational needs in accordance with the University’s objectives, policies and applicable laws.
• Performs all other duties as assigned.

Required:

1. Associate’s degree.

2. Minimum of seven years of business or clerical experience.

3. Knowledge of State of Texas reporting forms.

4. Knowledge of budget and planning procedures.

5. Competent oral and written communication skills.

6. Proficient organizational skills.

7. Ability to prioritize assignments and meet deadlines.

8. Ability to complete assignments on time and handle interruptions.

9. Knowledge of Microsoft Suite (Word, Excel, etc.).

10. Supervisory skills to manage and lead staff.
Full-time position with benefits. Background check required. To apply, please complete the online application and attach a resume. Applications without the required documents will be considered incomplete and disqualified.

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