Office Manager - Specialty Banking at Banc of California in Los Angeles, California

Job Description:

Office Manager - Specialty Banking

Banc of California, Inc. (NYSE: BANC) is a bank holding company with approximately $9.4 billion in assets and one wholly-owned banking subsidiary, Banc of California, N.A. (the “Bank”). With our 600+ dedicated professionals, we provide customized and innovative banking and lending solutions to businesses, entrepreneurs and individuals throughout California. We proudly partner with community organizations that provide financial literacy, job training, small business support, and affordable housing to help improve the communities where we live and work. With a commitment to service and building enduring relationships, we provide a higher standard of banking.

JOB SUMMARY:

Responsible for working alongside senior management and accepting delegated responsibilities and duties.  Assists with the daily administration, operations, and initiatives conducted by the President, Specialty Banking, Deposits & Treasury Management.  Responsible for independently handling a wide range of executive support related tasks with little or no supervision.  Interacts with staff at all levels in a fast paced environment, remaining flexible, proactive, resourceful and efficient with a high level of professionalism. Performs all duties in accordance with the company’s policies and procedures, all U.S. state and federal laws and regulations, wherein the company operates.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Provides leadership, training and supervision; delegates day to day operations to the appropriate personnel.  Helps with personnel issues and maintains records/logs as directed by the EVP.


2. Works with EVP to prioritize, plan and execute the work needed for the department.


3. Keeps abreast of changes in policies, standards and regulations applicable to the company.


4. Carries out responsibilities by handling logistics for the EVP in regards to assigned projects, preparing reports and presentations, and attending and planning meetings and events as an associate of the Bank.


5. Develops strong working relationships and superior communication skills with all levels of the organization; particularly the Executive team.


6. Gathers and coordinates data for Executive Team and other Committee meetings; prepares agendas; organizes special meetings and events; maintains attendance records; and prepares and distributes meeting minutes.


7. Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.


8. Performs complex and confidential administrative functions including developing written correspondence. Responds to routine external correspondence. Types memos, purchase requisitions, payment requests, and other department forms and documents.


9. Interacts with various business units and support functions across the enterprise.


10. Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.


11. Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action.


12. Follows policies and procedures; completes tasks correctly and on time; supports the company’s goals and values.


13. Performs the position safely, without endangering the health or safety of themselves or others and will be expected to report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one’s own actions and conduct.


14. Performs other duties and projects as assigned.

Banc of California is an equal opportunity employer committed to creating a diverse workforce. All qualified applicants will receive consideration for employment without regard to age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), denial of Family and Medical Care Leave, disability (mental and physical) including HIV and AIDS, marital status, medical condition (cancer and genetic characteristics), genetic information, military and veteran status, national origin (including language use restrictions), race, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, and sexual orientation. If you require reasonable accommodation as part of the application process please contact Talent Acquisition Partner.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrates knowledge of, adherence to, monitoring and responsibility for compliance with state and federal regulations and laws as they pertain to this position including but not limited to the following: Regulation Z (Truth in Lending Act), Regulation B (Equal Credit Opportunity Act), Fair Housing Act (FHA), Home Mortgage Disclosure Act (HMDA), Real Estate Settlement Procedures Act (RESPA), Fair Credit Reporting Act (FCRA), Bank Secrecy Act (BSA) in conjunction with the USA PATRIOT Act, Anti-Money Laundering (AML) and Customer Information Program (CIP), Right to Financial Privacy Act (RFPA, state and federal) and Community Reinvestment Act (CRA).


• Knowledge of banking operations preferred.


• Advanced skills in computer terminal and personal computer operation; Microsoft Office applications including but not limited to: Word, Excel, PowerPoint and Outlook.


• Intermediate math skills; calculate interest and percentages; balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; compute rate, ratio and percent, including the drafting and interpretation of bar graphs.


• Effective organizational and time management skills.


• Exceptional oral, written and interpersonal communication skills.


• Ability to interact effectively with a wide range of staff throughout the company.


• Ability to multi-task in a fast-paced environment and adapt quickly to change.


• Ability to make informal and formal presentations, inside and outside the organization; speaking before assigned team or other groups as needed.


• Ability to deal with complex difficult problems involving multiple facets and variables in non-standardized situations.


• Ability to work with little to no supervision while performing duties.


• Must be fully vaccinated for COVID-19 (i.e., at least 2 weeks after last dose) and, if hired, present proof of vaccination by start date.

EDUCATION, EXPERIENCE AND/OR LICENSES:

• Bachelor’s Degree preferred.


• Experience in mortgage, banking, financial services or related industry preferred.

Salary: