(NEW TEMP) Trade Compliance Coordinator at ITT Inc. in Seneca Falls, New York

Job Description:

Position Summary



Prepares all the Export shipping documentation for IP Seneca Falls, CDC and Pro


Shop facilities, as well as multi-operational orders. Arranges and monitors export


Packaging and consolidations. Arranges shipment collection through various ports using Freight Forwarders and carriers per PO instructions.

Essential Responsibilities



Utilize systems to complete export shipping documents to support international shipments. Ensure quality of documentation is 100% correct.

• Commercial Invoices
• Packing Lists
• Shippers Export Declaration (SED)
• Certificate of origin

As required by customer order, documentation may need to be to be customized to meet customer or banking requirements (letter of credit).


Prepare pro-forma invoices for cash in advance (CIA) billing.


Collaborate with Compliance Coordinator, Sales, Shipping Floors, Customer and Freight companies to arrange timely collection of orders to support Operations deliverables in Sales Revenue and On-Time Performance (OTP).

• Completely reviews and complies with Documentary Letters of Credit and prepares every necessary document in conjunction with the Freight Forwarder.
• Prepares invoices, packing lists, insurance certificates, drafts, etc. in accordance with a contract and the regulations of the importing country. Includes updating SPEX database.
• Prepares comprehensive shipping memos for all IP shipping facilities as well as export boxers and vendors where we have purchased materials. Invoice release upon title transfer. Order to live/dead file based on partial/no partial.
• Audit packing information submitted by shipping floors, boxers or vendors to assure they are in compliance with the expected shipment.
• Communicates with customers and freight forwarders to arrange shipments and handle final documents to execute timely arrival of goods to customer as well as presentation of documents to bank.
• Arranges special routing of the domestic portion of the shipments with the respective operation's traffic department. Provide information to logistics allowing them to route equipment accordingly.
• Works closely with the Export Coordinator, Customer Service Rep and department manager to understand the monthly shipment/billing plan and participate in its execution.
• Review bill of lading from carriers for pickup to ensure quality

Position Requirements




Education: 2 year AAS Business degree required



Experience: 1 year administrative skills with 1 year PC skills. Experience with International traffic and documentation preferred.



Other Skills/Knowledge/Experience:



Excellent typing skills


PC and AS400 experience


Understanding of Documentary Collections


Good knowledge of U.S.A. Export Compliance requirements


Excellent knowledge of geography


Good communication and organization skills


Ability to follow procedures. Apply Now