Administrative Assistant II at GDH in Tulsa, Oklahoma

Job Description:

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The Administrative Assistant II provides administrative and program support to INL/AP information projects.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

·       Drafts a wide array of materials for a variety of audiences as directed by the CN team lead.

·       Creates Memos, reports, Power Points, and other documentations as requested.

·       Proofreads documents.

·       Develops, update, or streamline templates.

·       Utilizes a variety of platforms, including the Department's intranet, internet, and SharePoint.

·       Manages and execute all information projects, task and deliverables as directed by CN team lead.

·       Create a tracker for CN taskers and sends out reminders of impending taskers.

·       Maintains computerized office records and files documents on SharePoint.

·       Attends meetings and takes notes.

·       Acts as liaison between different departments.

·       Develops and maintain comprehensive knowledge of Afghanistan CN issues with a particular focus on law enforcement, alternatives to illicit crops, and the health consequences surrounding a nationwide opioid crisis.

·       Aid management with monitoring executed contracting tasks.

·       Assists in analyzing and improving knowledge of management processes and procedures.

·       Analyzes a large number of financial, program planning, and program evaluation documents for standard and ad hoc reports, as needed.

·       Provides feedback to management on best practices for data input, document standardization, organization, and storage; identify recurring issues that should be addressed by management.

·       Leads the CN team in maintaining relevant key indicators for each project and ensuring they are entered into DevResults as required by project documents.,

·       Develops and maintain strong relationships through excellent customer service skills, project management knowledge, and a related understanding of the program office needs and mandates.

·       Works closely with INL program office staff and managers as well as the stakeholders at U.S. embassies overseas and other U.S. federal agencies to provide support on implementing agreements policy and procedures.

·       Coordinates within INL to advise on strategic planning for CN issues, including advice regarding developing new initiatives and reviewing programs for compliance with U.S. law and effectiveness, in relation to the goals of the U.S. government.

·       Serves as an analysis resource for INL/AP on specific aspects of planning and implementing CN programs related to Afghanistan.

·       Assists in the oversight, monitoring, evaluation, reporting, coordination, and assessment of INL programs to ensure deliverables and foreign assistance priorities set by the Department of State and the Administration are being fulfilled.

·       Participates in outreach activities to increase awareness of INL programs and policies and solicit greater cooperation and participation.

·       Advises on program management and oversight to advance gender inclusivity for government employment, including educational support, internships, and fellowships.

·       Ensures that INL/AP and the INL Front Office receive timely information and reporting to ensure that senior Department, interagency, and budget officials are fully informed of developments on the ground.

·       Prepares background materials and reports used by INL/AP leadership in preparing reports, speeches, briefings, and testimony on CN issues in Afghanistan.

·       Assists with designing, developing, and writing contract and grant solicitations, bilateral and international organization letters of agreements (LOAs), and budget related documentation.

 

EDUCATON AND EXPERIENCE

 

·      
Minimum of two years college in technical or academic degree.

·      
Minimum of three years of progressively responsible work experience in the field of CN and/or drug law enforcement with the U.S. Government, United Nations, or a Non-Governmental Agency is required.

 

KNOWLEDGE, SKILLS AND ABILITIES

 

·      
Level IV (fluent) English is required; knowledge of both written and spoken is required

·       Proficient in Microsoft Office Suite

·       Demonstrated experience with U.S. government CN programming based in Afghanistan

·       Demonstrated ability to work independently

·       Understanding of U.S. foreign policy goals and objectives in the region.

·       Ability to draft informational materials for government personnel approval.

·       Ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines.

·       Ability to provide, administrative support and customer service in a variety of areas (e.g., workload management, records management, etc.)

·       Demonstrates excellent interpersonal skills.

·      
Pays close attention to detail.

·      
Ability to obtain and maintain a Moderate Risk Public Trust (MRPT) determination is required.

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