General Services Representative III at University of Houston Clearlake in Houston, Texas

Posted in General Business 4 days ago.

Type: Full-Time

Job Description:

The General Services Representative III is an advanced level position that will perform a variety of duties related to the receiving dock, mailroom, and printing services. This includes the distribution, sorting, and processing of incoming/outgoing packages and U.S. mail. Also, the position is responsible for the processing and distribution of items received on the dock, maintaining equipment, and the ability to perform monthly reporting and record keeping.


  • Prepares and delivers orders. Distributes incoming and outgoing mail to departments.
  • Receives, verifies, inspects, completes receiving reports, and delivers shipment orders: FedEx/UPS/Lone Star/DHL Express, Ground Shipment, Second/Third Day Air, Amazon, etc. Operates forklift, (certified employee only) and pallet jack.
  • Operates print and bindery equipment. Creates InDesign layouts.
  • Assists other departments, contractors, and outside vendors as needed.
  • Scans documents and packages into the NOTIFII tracking system, and uploads documents into PeopleSoft and departmental shared files.
  • Processes Neopost mailing and airborne FedEx postal expenditures, and schedules FedEx pickup for outgoing items. Keeps bulk mail account balanced.
  • Creates vouchers and purchase requisitions for General Support Services (GSS).
  • Prepares expense reports for the GSS cost center and provides these reports to the department assistants for monthly reports. Performs all other duties as assigned. 

  • High School diploma or GED.
  • Minimum three years of related work experience.
  • Current and valid Texas Driver's License.
  • Knowledge of administrative and office procedures and systems such as word processing, managing files, and records.
  • Excellent professional interpersonal and customer service skills.
  • Ability to use a computer and common business applications.
  • Delivery operations software system.
  • Ability to enter data in the PeopleSoft system.
  • Ability to lift and move 50 lb. loads.
  • Examine shipment contents and compare with records, such as manifests, invoices, or orders, to verify accuracy.

  • Desired:

    Associate's degree

    Considerable proficiency in multiple competencies relevant to the position. 

    Forklift Certification.
    Full-time position with benefits. Criminal and motor vehicle checks are required. To apply, please complete the online application and attach a resume. Applications without the required documents will be considered incomplete and disqualified. 

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