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Administrative Assistant - Research & Development (55022) at BIOTRONIK, Inc. in Lake Oswego, Oregon

Posted in General Business 30+ days ago.

Type: Full-Time

Job Description:

Working for Micro Systems Engineering, Inc. (MSEI) means joining an elite team to work on some of the most

exciting challenges in medical technology today. We are a pioneer in developing innovative implantable medical

device technologies and devices that save and enhance the quality of life for millions of individuals living with

cardiovascular and chronic neurologic pain disorders. With more than 40 years of experience in design and

manufacturing of active implantable medical devices, our continuing success is based on our company's core

values - innovation, quality, reliability, integrity, teamwork, and undisputed expertise - thus enabling us

to inspire confidence and trust in physicians and patients worldwide. We are continually looking for talented

engineers, scientists, and professionals to share in our mission.

Please join us as:

Sr Administrative Assistant

The Administrative Assistant is a key on-site support position within MSEI. The Administrative Assistant will be responsible to assist in managing the day to day operations of the different departments within the R&D organization. Work will include a variety of general office assignments as well as more specialized tasks supporting the Quality organization and the local Project Management Office.
This position handles details of a highly confidential and critical nature. It requires independence and a self-driven and pro-active work ethic in support of a fast-paced work environment. Besides high interaction with local colleagues, this visible position includes regular interactions with senior and executive management in the USA and corporate headquarters in Berlin, Germany

Your Responsibilities (essential functions noted by *)

  • Business Management

    • *Organize/assist with inside building infrastructure and set up
    • *Office supply inventory, purchasing, and organization
    • *Assist with other general purchasing activities
    • *Onboarding support
    • *Visitor coordination and management in close coordination with project management, local leadership, and assistants of visitors
    • Understanding of corporate policies and procedures involving the R&D business unit
    • Other responsibilities include participation within the organization. to build and improve on administration capability
  • Quality Organization

    • *Support personnel training efforts, including setup/configuration of trainings in MSEI's learning management system
    • *Data Management / Change Management tool support
    • *Design Assurance support with administering MSEI's standards management program and file indexing
  • Program Management Office

    • *Workshop planning/scheduling
    • *Project management software tool support
    • Tools inventory management
    • Prototype distribution and tracking
    • Management of consumables
  • Other duties may be assigned at the discretion of the manager

Your Profile


  • AS in Business Administration or other business-related field, BA - preferred
  • 5+ years' experience as an office manager or assistant; preferred in an R&D environment
  • Well-schooled in the application and use of computers including software tools, e.g. MS365, SAP, PLM


  • Excellence in organizational management with the ability to support high-performance teams and their strategic objectives
  • Strong communication skills including both verbal and writing skills.
  • Strong team player and individual contributor.

Physical Requirements:
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to be independently mobile.
  • The employee is also required to interact with a computer for extended periods of time, and communicate with co-workers.
  • Must be able to travel to other office locations.

Travel Requirements:

  • Travel not required.

Location: Lake Oswego(0001)

Working hours: Full-time

Job ID: 55022

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