Executive Assistant at Federal Reserve Bank (FRB) in New York, New York

Job Description:

Company

Federal Reserve Bank of New York

Working at the Federal Reserve Bank of New York positions you at the center of the financial world with a unique perspective on national and international markets and economies. You will work in an environment with a diverse group of experienced professionals to foster and support the safety, soundness, and vitality of our economic and financial systems.

The Bank believes in work flexibility to balance the demands of work and life while also connecting and collaborating with our colleagues in person. Employees can expect to be in the office a couple of days per week as needed for meetings and team collaboration and should live within a commutable distance.

What we do: 

The Markets Group at the Federal Reserve Bank of New York implements monetary policy on behalf of the Federal Reserve System, provides payments and custody services to foreign central banks, and acts as fiscal agent for the U.S. Treasury Department.

You will support the Head of Market Operations, Monitoring and Analysis (MOMA) and the System Open Market Account (SOMA) Manager with day-to-day office activities. Managing the calendar, schedules and coordinating meetings, and arranging complex travel and detailed itineraries. Obtaining and organizing information for use in meetings, conferences, speeches, and reports.

Your role as Executive Assistant:

• Understand the daily, near term and annual priorities of MOMA and the Markets Group, and work with those inside and outside of the Bank to ensure priorities can be met, including a full range of executive management and office management activities.




• Often partnering with the MOMA Chief of Staff, interacting with Bank personnel, and entities and individuals outside the Bank, including senior officers at other Reserve Banks, members of the Board of Governors, and business, community, and other leaders.




• Heavy schedule management to respond to ever-changing needs including coordination among multiple departments. Calendar maintenance and management are particularly important.




• Coordinate complex travel arrangements and execute on reimbursement processes.




• Read and prioritize large quantities of email and internal correspondence to ensure prompt responses where warranted. Provide telephone coverage. Channel information or requests for information to the appropriate officers/staff in the Bank. Work independently prioritizing and communicating the activities of the Office during business travel.




• Suggest improvements in the ongoing processes and continually seek greater efficiency and effectiveness. Share best practices throughout the Bank and across the System.




• Develop spreadsheets, tables and charts as needed for tracking and informational purposes




• Compose and proofread correspondence and support briefing materials and presentations.




• Format information for internal and external communication – memos, emails, presentations, reports; create and update organizational charts, and other items in Visio and in PowerPoint.




• Take minutes during meetings.




• Provide back-up support to other Administrative Assistants within the Markets Group.




• Ad-hoc assignments and projects, as necessary.

What we are looking for:

• Must be a self-starter, with excellent attention to detail and follow-up skills. Demonstrated ability to manage multiple assignments, meet deadlines, coordinate multiple calendars and schedule a high-volume of internal and external meetings; work independently and follow through to resolve day-to-day administrative matters




• Proven ability to appropriately interact with all levels of management, including high-level official contacts and visitors




• Excellent judgment and discretion in handling sensitive data and confidential information




• Demonstrated ability to effectively work in a virtual environment and provide back up support to the Group's administrative support services team




• Ability to work with minimum supervision and guidance, excellent prioritization and organizational and skills




• Excellent at leveraging technology, including, proficiency in MS Office (Word, Excel, PowerPoint, Visio and Teams) and other Bank applications used by the Administrative Team, such as Workday and SharePoint

Touchstone Behaviors set clear expectations for leading with impact at every stage of our careers and aspire to achieve in our continued growth and development.

Communicate Authentically: Empathetically engage one another with direct and transparent dialogue and listening. Actively discuss viewpoints with respect and compassion in a timely and candid manner, taking into account verbal and nonverbal cues. Ask questions, learn from each other, and share information widely to move the Bank's work forward.

Collaborate Inclusively: Inspire a diverse and inclusive environment that empowers others to contribute meaningfully. Intentionally bring a diverse set of people together to achieve positive business results.

Drive Progress: Grow and adapt to changing priorities in the Bank. Experiment with new concepts and take appropriate risk to drive innovation. Remain curious and action oriented, navigating through ambiguity and uncertainty to drive outcomes.

Develop Others: Equitably champion, mentor, and develop others to grow professionally. Demonstrate vulnerability and empathy to create a trusted environment.

Take Ownership: Establish an environment of action and excellence by holding self and others accountable to execute to the highest standard.

Benefits:

Our organization offers benefits that are the best fit for you at every stage of your career:

• Fully paid Pension plan and 401k with Generous Match




• Comprehensive Insurance Plans (Medical, Dental and Vision including Flexible Spending Accounts and HSA)




• Subsidized Public Transportation Program




• Tuition Assistance Program




• Onsite Fitness & Wellness Center




• And more

The Federal Reserve Bank of New York is committed to a diverse workforce and to providing equal employment opportunity to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service. 

The successful candidate must be fully vaccinated against COVID-19, and receive a booster shot within 30 days of being eligible to do so, unless the Bank grants an exemption based on a medical condition or sincerely held religious belief.    

Please note that the position requires access to confidential supervisory information and/or FOMC information, which is limited to "Protected Individuals" as defined in the U.S. federal immigration law. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, and U.S. permanent residents who either are not yet eligible to apply for naturalization or who have applied for naturalization within the requisite timeframe. Candidates who are permanent residents may be eligible for the information access required for this position if they sign a declaration of intent to become a U.S. citizen and pursue a path to citizenship and meet other eligibility requirements.  

 

In addition, all candidates must undergo an enhanced background check, comply with all applicable information handling rules, and will be tested for all controlled substances prohibited by federal law, to include marijuana. 

This is not necessarily an exhaustive list of all responsibilities, duties, performance standards or requirements, efforts, skills or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change. 

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

Yes

Job Category

Executive

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

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Salary:

$117,400.00

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