Sr. Purchasing Contract Manager at Nicklaus Children's Health System in Miami, Florida

Posted in General Business 30+ days ago.

Type: Full-Time

Job Description:

Job Summary

Assists the Director and Manager in everyday management functions and activities of the contract review process.

Job Specific Duties

  • Coordinates contract review, approval and execution in accordance with Hospital policy to ensure compliance and communicates outcomes to all concerned.  

  • Reviews legal contracts and other documents by analyzing contract requirements, special provisions, terms and conditions and taking action as required; assists the department with other legal matters. 

  • Analyzes and manages local and group purchasing organization (GPO) contracts and ensures compliance and clarifies contract issues through appropriate channels. 

  • Discusses and negotiates contract terms; obtains revised agreements to meet internal legal requirements and considers potential impact of business relationship. 

  • Manages contract completion to critical timelines including milestones and expiration and renewal dates. 

  • Identifies non-contract items and suggests appropriate actions to Supply Chain leadership. 

  • Prepares reports or presentations as requested, including production of special project reports for purchase order related contracts. 

  • Ensures that individual annual cost saving targets by Supply Chain leadership will be met.  

  • Tracks and reports cost avoidance and cost savings on a monthly basis to Supply Chain leadership. 

  • Performs the following duties for a widely diverse group of contracts, agreements, and incentives for various commodities and services: ensures pricing is accurate and consistent, ensures pricing is established at the appropriate negotiated tier level, ensures negotiated discount percentages are reflected in the pricing structure, ensures correct rebates and/or commissions are received in a timely fashion, ensures negotiated fill rate percentages are met and prepares pricing grids for entry into PeopleSoft. 

  • Conducts and/or assists in coordinating bid process following the RFP policy. 

  • Maintains an atmosphere of good customer relations with co-workers, fellow employees, affiliate staffs, and vendors that creates a positive and productive work environment.

  • Provides and assists in training and education of the contract management system, group purchasing organization systems, and vendor supplied systems.  

Minimum Job Requirements

  • Bachelor's Degree in business, management (OR) 5  years of contract review experience

  • 4-7 years of experience in contract review and/or experience in hospital purchasing

Knowledge, Skills, and Abilities

  • Master's degree in business or law preferred.

  • Ability to communicate effectively in English both verbally and in writing.

  • Experience as a buyer with a national group purchasing organization is preferred.

  • Experience with PeopleSoft is preferred.

  • Able to respond to rapidly changing priorities.

  • Capable of viewing the problem resolution process from a systems perspective and eager to accept the challenges of providing imaginative approaches to their resolutions.

  • Strong commitment to professional ethics and professional business practices.

  • Outstanding knowledge, skills, and experience in contracting negotiation and purchasing processes.

  • Strong business, organizational skills.

  • Strong interpersonal skills.

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