Assists the Director and Manager in everyday management functions and activities of the contract review process.
Job Specific Duties
Coordinates contract review, approval and execution in accordance with Hospital policy to ensure compliance and communicates outcomes to all concerned.
Reviews legal contracts and other documents by analyzing contract requirements, special provisions, terms and conditions and taking action as required; assists the department with other legal matters.
Analyzes and manages local and group purchasing organization (GPO) contracts and ensures compliance and clarifies contract issues through appropriate channels.
Discusses and negotiates contract terms; obtains revised agreements to meet internal legal requirements and considers potential impact of business relationship.
Manages contract completion to critical timelines including milestones and expiration and renewal dates.
Identifies non-contract items and suggests appropriate actions to Supply Chain leadership.
Prepares reports or presentations as requested, including production of special project reports for purchase order related contracts.
Ensures that individual annual cost saving targets by Supply Chain leadership will be met.
Tracks and reports cost avoidance and cost savings on a monthly basis to Supply Chain leadership.
Performs the following duties for a widely diverse group of contracts, agreements, and incentives for various commodities and services: ensures pricing is accurate and consistent, ensures pricing is established at the appropriate negotiated tier level, ensures negotiated discount percentages are reflected in the pricing structure, ensures correct rebates and/or commissions are received in a timely fashion, ensures negotiated fill rate percentages are met and prepares pricing grids for entry into PeopleSoft.
Conducts and/or assists in coordinating bid process following the RFP policy.
Maintains an atmosphere of good customer relations with co-workers, fellow employees, affiliate staffs, and vendors that creates a positive and productive work environment.
Provides and assists in training and education of the contract management system, group purchasing organization systems, and vendor supplied systems.
Minimum Job Requirements
Bachelor's Degree in business, management (OR) 5 years of contract review experience
4-7 years of experience in contract review and/or experience in hospital purchasing
Knowledge, Skills, and Abilities
Master's degree in business or law preferred.
Ability to communicate effectively in English both verbally and in writing.
Experience as a buyer with a national group purchasing organization is preferred.
Experience with PeopleSoft is preferred.
Able to respond to rapidly changing priorities.
Capable of viewing the problem resolution process from a systems perspective and eager to accept the challenges of providing imaginative approaches to their resolutions.
Strong commitment to professional ethics and professional business practices.
Outstanding knowledge, skills, and experience in contracting negotiation and purchasing processes.