Administrative Office Coordinator at Pyramid Healthcare Inc. in Philadelphia, Pennsylvania

Job Description:

Deliverables/Principal Results Expected:

• Manage the front office of the facility.


• Oversee the scheduling of all appointments.


• Oversee medical records filing, transcription, transfer of records and assist the facility in completing these responsibilities.


• Perform basic clerical duties including but not limited to- answering phones, mailing, administrative filing, copying, faxing and typing.


• Assemble client packets and keep them updated.


• Purchase office and client supplies.


• Assist with intake process and billing sheets.


• Correspond with referral sources.


• Responsible for check requests, census and updating intake and discharge logs.


• Attends staff meetings and takes minutes.


• Maintains office equipment including corresponding with vendors when maintenance is required.


• Handles the petty cash.


• Responsible for the appearance, cleanliness and organization of the office.


• Completes all reports.


• Maintains policy and procedure book.


• Other duties as deemed necessary.

Technical Competencies:  Helps to maintain strong clinical program.  Able to work together with staff.  Completes required trainings and mandatory training hours.  Handles all calls and messages in a positive, courteous and friendly manner that represents the company in a positive way.  Works with all staff in an efficient manner to complete the responsibilities.  A working knowledge of HIPAA, Licensing and CARF regulations.

Total Rewards:

• Medical, Dental, and Vision Insurance


• Flexible Spending Accounts


• Life Insurance


• Paid Time Off


• 401(k) with Company Match


• Tuition Reimbursement


• Employee Recognition Programs


• Referral Bonus opportunities


• And More!

Pyramid CORE Values:

We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors and standards. We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent and ethical when dealing with clients, staff and the community. DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily. COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence. PASSION is genuine, compelling and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Want to know more?

To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: https://bit.ly/Pyramid-Careers.

Pyramid Healthcare, Inc. is proud of its diverse workforce, and is an Equal Opportunity Employer.

Apply Now