Research Agreements Manager at Duke University in Durham, North Carolina

Posted in Other 6 days ago.

Job Description:

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.


The mission of the Duke Research Data Security team is to support Duke researchers and

academic program staff in their work with Sensitive and Restricted data. We serve researchers

at all levels across Duke University and the Duke Health and all levels of scholarship (faculty,

undergraduate, graduate, and post-graduate students, and staff). We assist with IRB protocol

documents, data use agreements (DUAs), data security plans, academic capstone projects, and

other projects that involve questions about acquiring data and data security. We also provide

computation and storage in our secure enclave and assist with planning technical workflows in

that enclave.

Occupational Summary

This position plays a key role in acquiring Sensitive and Restricted data sets for researchers and

serves as a research and academic contracts legal assistant for the Research Data Security team.

The position combines general knowledge in the legal, research, and data security fields and

works in conjunction with faculty, students, and staff to:

* Review and track Data Use Agreements (DUAs), Data Security Plans (DSPs), IRB

proposals, and other research project documentation to ensure that security

requirements will be met, and legal contracts will comply with Duke's current stance on

issues such as copyright and intellectual property rights;

* Assist researchers and academic program staff through all stages of executing and

maintaining IRB protocols and agreements with external organizations, including

government agencies, university-affiliated research centers, non-profit and for-profit

data collection centers, and other organizations that require the execution of contracts;


* Assist with the development and implementation of operational processes for ensuring

compliance with terms of DUAs and other project-related contracts. Additionally, this

position will be expected to provide professional insight in the formation of policy and

process recommendations for research data security at Duke.

Work Performed:

* Assist in drafting and reviewing complex legal agreements to acquire or renew access to

datasets for specific research or academic use. Write, review, and edit DUAs and Data

Management Plans (as required by external data providers). Explain and demonstrate

effective data applications. Maintain up-to-date knowledge of current data provider and

Duke requirements.

* Assist Duke researchers with drafting and submitting Requests for Protocol Approval to

the campus and medical IRBs. Assist with amendments to existing or proposed protocols

as needed. Ensure timely submission of renewals and amendments. Provide

guidance/assist with restricted data applications with public and private data providers.

* Serve as a key facilitator with other parties (including data providers, Duke

Procurement, departmental computing groups, the Office of Research Support, the

University IT Security Office, OIT, University Counsel, Duke Medicine organizational units

(e.g. DOCR, ISO, OCRC) and others) in leading the effort to bridge researchers' and

academics' needs for access to secure environments for data and computation. (20%)

* Maintain familiarity with and apply current data security principles to existing and

proposed academic research projects and advise researchers and administrators on

mitigating any risks involved.

* Maintain familiarity with relevant international, federal, state, and University

regulations and policies applicable to academic research and human subject protection,

and advise researchers as to their applicability to proposed or approved research


* Maintains up-to-date records of all agreement negotiations through timely and accurate

entries in project database. In conjunction with the Associate Director of Research Data

Security and RDS team, provide input to the developers to improve the team's tools for

tracking and complying with agreements.


Work requires a bachelor's degree in a field related to the specific position. A Master's Degree

is strongly preferred. Work requires communication, analytical and organizational skills

sufficient to analyze, understand and interpret complex university policies and federal




Work requires five years of experience in research administration, law, or related work. Legal

experience preferred. A related professional or graduate degree may offset required years of

experience on a 1:1 basis, e.g., a two-year master's degree in lieu of two years of experience, or

an equivalent combination of relevant education and/or experience.



* A minimum of two years of experience in an administrative or regulatory environment.

Experience in a legal, human research protections, academic research, or IT security

program preferred.

* Technical or legal writing proficiency, especially writing and executing Data Use

Agreements and IRB protocol documents in an academic setting.

* Excellent organizational skills; familiarity and knowledge of academic research


* A thorough understanding of standard DUA contractual elements and the ability to

discuss legal terms with external organizations and Duke faculty and student


* Detail-oriented with high degree of computer literacy and competency in the use of

office applications.

* Knowledge of data security, privacy, and human subject protections issues and

applicable laws and policies.

* Excellent interpersonal skills and demonstrated abilities in collaboration and consensus


* Initiative, resourcefulness and the ability to self-direct, problem-solve, and follow

processes to completion. A collaborative problem solver who can take initiative and set

priorities while being flexible.

Application Process

All applicants must apply through the Duke Human Resources system at

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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