Controller/Executive Director of Finance at Calbright College in Sacramento, California

Posted in Other 4 days ago.

Job Description:

The Position

Title:Controller/Executive Director of Finance

Position Type:Full time

Requisition No:22024

Category: Administration

Supervisor: Chief Financial and Administrative Officer

Last Updated: December 2021

Job Purpose:Administration of Finance and Accounting

Location:Remote, various locations throughout California

Salary Range: M-25 Typical beginning range steps 1-3

Position Overview

We need a self-starter who can successfully handle competing, high priority job tasks quickly and successfully with effective results in a fast-paced environment; is detail-oriented with excellent independent follow-through; has knowledge of or can learn applicable federal and state financial requirements and accounting standards: can comprehend a wide range of business lines and work processes; has strong written and verbal communication skills (including electronic formats); is customer service oriented and team-focused; can get along and work effectively with others; can plan, coordinate, and prioritize multiple projects while keeping appropriate personnel apprised of status on a regular basis; and can maintain discretion and confidentiality.

Under the general direction of the Chief Financial and Administrative Officer, the Controller/Executive Director of Finance is responsible for policy development for the full range of financial and accounting functions of Calbright College. The Controller/ Executive Director of Finance provides leadership and direction to the operation of the Finance Division including complex accounting activities in the preparation and maintenance of financial or statistical records including general ledger accounting, accounts payable, accounts receivable, payroll, and cash management; auditing functions and internal controls for all College funds; and state and federal reports.

Essential Job Duties and Responsibilities

The duties below are representative of the role and are not intended to cover all of the duties performed within the scope of work.

  • Develop, organize, and supervise accounts receivable, accounts payable, benefits, payroll, procurement, contracts, vendors, and other related accounts.

  • Develop and implement a comprehensive system of internal controls, policies, and procedures overall accounting functions that are documented, assessed, and updated on a regular basis to ensure appropriate authorizations are obtained for all transactions and that all expenses are reasonable and allowable.

  • Assure compliance with generally acceptable accounting principles and Governmental Accounting Standards Board requirements, federal and state requirements, and College policies and procedures.

  • Communicate, guide, and direct internally and externally for the purpose of providing information and training on fiscal-related policies, procedures, rules, and regulations.

  • Develop and coordinate accounting procedures and reports required to determine and monitor the College's fiscal condition and cash position including monthly financial statements, analysis, and other periodic reports of expenditures related to the annual budget.

  • Prepare and submit inter-fund transfers and bank wires for College funds maintained by the Solano County Treasurer's Office and oversee signature control for authorized signers.

  • Review and approve payroll registers, employee initial pay calculations, and employee final pay calculations, review, approve, and submit quarterly and annual payroll tax reports to state and federal agencies, and is responsible for all retirement reporting.

  • Liaison with state, federal, and county departments of education and professional organizations on legislation and accounting, budget, and payroll guidelines and work with them to clarify or resolve difficult or unusual operation problems.

  • Develop and produce timely and accurate fiscal reports as required by federal, state, and local agencies including the CCFS 311 Report, the Enrollment Fee Revenue Report, and the 50 Percent Compliance Report.

  • Implement Financial Information Systems and develop administrative strategies for accounting, finance, and reporting functions using these systems.

  • Coordinate and develop systems for monitoring federal and state grants and projects to assure legal compliance.

  • Serve as a liaison with auditors and other fiscal monitors, explaining, and clarifying College procedures.

  • Analyze audit reports, prepare written responses, and develop and implement any modification to accounting systems.

  • Compile data and prepare Board of Trustee agenda items.

  • Assist with functions associated with risk management.

  • Responsible for recruiting, training, development, work assignments, and appraisal of direct reports. The role provides executive-level leadership of the functions listed in this position description and others as may be assigned by the Chief Financial and Administrative Officer.

  • Perform other related duties as assigned that support the objective of the position.

Knowledge, Skills, and Abilities

  • Demonstrated higher-level critical thinking, problem-solving, and analysis.

  • Knowledge, experience, and abilities to perform the above-listed responsibilities and functions in an efficient, effective, harmonious manner.

  • Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles, Governmental Accounting Standards Board, and Financial Accounting Standards Board.

  • Knowledge of general accounting procedures including general ledger, accounts payable, accounts receivable, and payroll processes and systems.

  • Knowledge of laws, rules, and regulations affecting community college accounting functions.

  • Experience with enterprise resource planning systems and ability to select and implement data processing, storage, and reporting applications for accounting, budgeting, and auditing functions.

  • Experience developing, implementing, and continuously improving a comprehensive system of internal controls, policies, and procedures.

  • Ability to answer questions regarding financial, accounting, and purchasing procedures and related matters.

  • Experience with accounting and auditing practices and terminology applicable to public sector accounting.

  • Experience with budget practices and methods, preparation of financial statements, and comprehensive accounting reports.

  • Experience coordinating annual fiscal audits, implementing audit recommendations, and developing and maintaining systems for internal audit controls.

  • Ability to analyze, recognize, define, and correct accounting errors and misinformation.

  • Experience establishing and maintaining cooperative and effective working

  • relationships with employee, business, and community representatives.

  • Experience directing, supervising, training, motivating, and evaluating personnel.

  • Ability to communicate effectively both orally and in writing.

  • Ability to practice excellent work ethics and properly handle confidential information.

  • Ability to exercise tact, patience, and courtesy in dealing with sensitive matters.

  • Ability to work independently and confidentially with minimal direction.

  • Ability to analyze situations accurately and adopt an effective course of action.

  • Ability to make clear and comprehensive reports and maintain complex records.

  • Ability to understand and follow oral and written directions and coordinate and organize tasks.

  • Experience completing work with many interruptions.

  • Ability to operate a computer and appropriate software including scheduling, email, database management, word processing, spreadsheets and presentations.

  • Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, staff and faculty.

Minimum Qualifications

  • Bachelor's degree from an accredited institution, preferably in accounting or a related field, and five to seven years of increasingly responsible accounting, budgeting, and/or finance experience.

  • Experience in the field of education finance and/or administration.

Desired Qualifications

  • Certified Public Accountant's License

  • Served for at least three years at a level equivalent to supervising staff in the operations of complex accounting, finance, budgeting, or a related field.

  • Master of Business Administration, and/or Master of Public Administration and accounting experience in public education, including community college, preferred.

Working Conditions and Travel

  • Calbright College is a statewide online college where all instruction and support are done via various online technologies both in person and remotely. Calbright College has administrative offices in Sacramento available for use. When working remotely, employees should be able and willing to use digital communication tools as used by the college, and have the ability to work on a computer for extended periods of time.

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Calbright College policies, procedures, and Title IX.

  • Calbright College celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing Calbright College's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

  • Requires the ability to function in a remote online instructional environment performing work of primarily a sedentary nature. Requires the ability to use hearing and speech to make presentations to groups and carry on conversations over the phone and in-person. Requires speaking skills to communicate with staff and students in one-on-one and small group settings, on the phone, and to distinguish sound prompts from various types of equipment. Requires near visual acuity to read printed materials and computer screens. Requires sufficient hand/arm/finger dexterity to retrieve work materials, operate a personal computer keyboard, and operate standard office equipment. Requires the ability to lift and/or move up to 25 pounds.

  • Work is performed indoors where minimal safety considerations exist.

Equal Employment Opportunity

Calbright College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, veteran status, disability or genetics. In addition to federal law requirements, Calbright College complies with applicable state and local laws governing nondiscrimination in employment.

Who We Are

Calbright College is one of California's newest community colleges - the first statewide, online campus designed to bridge the gap between employers with unfilled positions and students who don't have either the time or money to attend a traditional school. Our mission is to increase economic mobility and close equity gaps for working adults who lack easy access to traditional forms of higher education by offering online, flexible, affordable skills-based programs that provide tangible economic value for both working adults and hiring managers.

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