Clerk IV at University of Massachusetts Amherst in Amherst, Massachusetts

Posted in Other 14 days ago.

Job Description:

Job no: 516408

Work type: Staff Part Time

Location: UMass Amherst

Department: Fine Arts Center

Union: USA/MTA

Categories: Administrative/Office Support, Theater/Performing Arts

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

About the UMass Fine Arts Center

Since its founding in 1975, the UMass Fine Arts Center has been a central force in the cultural, social, and academic life of the University, the Five College campuses, and the Pioneer Valley of Western Massachusetts. The Fine Arts Center's combination of educational, visual, and performing arts programs not only makes us unique, but it also secures a very vital and necessary position for us to meet the diverse needs of scholars, faculty, students, alumni, and the broader community.

Job Summary

The Marketing Assistant supports the Director of Marketing and Communications and Marketing Manager in planning and executing strategies and campaigns that drive ticket sales for performing arts events, attract visitors to visual arts exhibitions and events, and builds awareness of the Fine Arts Center on the UMass campus and across Western Massachusetts. The Marketing Assistant also generates purchase orders and works with the marketing team, the Fine Arts Center Business office, and vendor representatives to ensure timely processing and payment of invoices. Additionally, this position plans and coordinates events, assists with scheduling, and participates in the execution of intra-departmental communications.   

Essential Functions

  • Works within the UMass procurement system to ensure processing and payment of vendor invoices. Works with the Marketing Director to ensure invoices are accurate. Purchases supplies for the marketing team. Processes reimbursement of out-of-pocket expenses incurred by members of the marketing team.

  • Assists the Marketing Manager with the execution of organic social media strategy. Tasks may include building and scheduling social media posts and events, monitoring direct messaging within social platforms, uploading video and other content, and reporting back on key analytics.

  • Creates and maintains calendar listings for Fine Arts Center events and exhibitions utilizing calendar resources on the UMass campus, across the Five Colleges, and throughout the region.

  • Books tabling opportunities at Fine Arts Center partner events and open events across the community.

  • Coordinates regular communication between marketing and other Fine Arts Center departments. Assists in creating and scheduling outward-facing email communications for patrons and other external constituents.

  • Works with the Marketing Director and Marketing Manager to schedule meetings, and events, and to plan marketing events.

  • Assists with management/coordination of students working with the marketing and communications team.

Other Functions

  • Performs other related duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • High school diploma or equivalent

  • At least 2 years' experience providing administrative support

  • Advanced knowledge of Microsoft Office suite, command of Google Workspace tools and Zoom.

  • Familiarity with internet and social media marketing methods and practices.

  • Excellent written and oral communication skills.

  • Ability to manage a variety of tasks and to use time efficiently.

  • Attention to detail, mastery of English grammar and punctuation.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Familiarity with project management software.

  • Experience with databases, content management systems, bulk email platforms, and customer relationship management systems.

  • A sense of curiosity and an eagerness to acquire new skills.

Physical Demands/Working Conditions

  • Typical office environment.

Work Schedule

18.75-hour work week, mostly contained within an 8:30am-5pm, Monday-Friday. framework; available to work evenings and weekends.

Salary Information

Grade: 13

Special Instructions to Applicants

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Oct 20 2022 Eastern Daylight Time

Applications close:

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