Business Manager at GBH in Boston, Massachusetts

Job Description:

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives.

DEPARTMENT OVERVIEW

GBH is a public media leader based in Boston. GBH Education (gbh.org/education) is a division within GBH, whose mission is to work with communities to research, develop, and distribute quality media-integrated resources to support the equitable learning and development of children and youth. We aim to achieve positive outcomes for children and young people through research-based programming and partnerships with educators, communities, and community-based organizations. In particular, we are guided by an equity compass and seek to respond to specific community needs, including communities in the development of media and educational initiatives, and represent diverse people and stories. We serve educators and learners in both in-school (prek-12) and out-of-school (informal) settings and are co-leads of PBS LearningMedia (www.pbslearningmedia.org), public media’s national, free service of digital learning resources that iaretypically accessed by over a million users a month.

The GBH Media Library and Archives (MLA) establishes the policies and procedures for the access, acquisition, intellectual control, and preservation of WGBH’s physical media and digital production and administrative assets. The MLA also offers production organization of archival materials from projects start up to shut down, research services, rights clearances, and licenses GBH stock footage.

JOB OVERVIEW

Working under the supervision of the Senior Business Manager, the Business Manager is responsible for budgeting, reporting, proposal development, ad-hoc analysis, compliance, and accounting functions for GBH Education and GBH Media Library and Archives.  As a member of the business team, the Business Manager has primary responsibility for the department’s day-to-day accounting activities, including processing purchase requisitions and department invoices, tracking budgets, and facilitating physical space and other operational needs. In addition, the Business Manager is responsible for supporting the unit’s employees with timesheets and expense support submissions, IT support, and Workday system support as needed.

Candidates for this position should have an interest in financial project management and public media outreach and production. Candidates should be detail and process-oriented, with an ability to problem-solve. As well as show a demonstrated ability to work collaboratively and cultivate productive working relationships with internal stakeholders throughout the Foundation.

RESPONSIBILITIES

Perform all department financial activities.

• Timely and accurately completing key tasks in Purchasing, Billing , and Payroll.


• Work closely with suppliers/vendors and Accounting to set up suppliers as part of the Payment Automation project.


• Process all accounts payable for the department.


• Work with internal staff and external producers/vendors to ensure compliance with GBH policies and funder requirements.

Act as primary contact for department/project administrative needs.

• Support department with administrative tasks across time-reporting and expense-reporting and help train new hires on key administrative tasks.


• Serve as department liaison to service groups across the Foundation, such as HR, Accounting, Budget, Legal, Creative, etc., and operate according to policy guidelines.


• Facilitate asset tracking using IT’s Tech Assets database.  Review on a consistent basis to verify accuracy.

Develop, manage, and update department/project budgets.

• Track and review expenses on an as-needed basis for the department as assigned.


• Compile information and support the business unit in the preparation of the budget and financial reports.


• Ensure program budgets and proposals are prepared within guidelines, contracts, and grant restrictions.


• Participate in budget planning meetings.

SKILL SET

• Highly organized and detailed oriented.


• Strong background in budgeting, accounting, and financial operations.


• Proven ability to set priorities, manage deadlines and generate and interpret accurate and detailed reports.

• Demonstrated ability to work collaboratively and cultivate productive working relationships with internal and external clients.


• Excellent written and oral communication skills.


• Results oriented and analytical.


• Computer fluency, especially in Excel and financial software required. Knowledge of Workday

EDUCATION AND EXPERIENCE

Bachelor’s degree or equivalent experience required.

A minimum of four years of experience in finance and budget management, analysis, and development is required.

JOB SPECIFICS

Staff position

GBH is an equal opportunity employer. The community and audience we serve are diverse, and we wish to foster that diversity in our workplace. Toward that end, GBH does not discriminate against individuals in hiring, employment, or promotion based on race, religion, color, sex/gender, gender identity and gender expression, age, marital status, national origin, sexual orientation, citizenship, disability, veteran or military status, political belief, pregnancy, genetic information, or any other characteristic protected by law. 

Application Process Assistance

GBH will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate an accommodation request, contact the Human Resource department by sending an email to human_resources@wgbh.org or by calling 617-300-2000.

Salary: