Executive Assistant - Temporary Full Time, Days (Orange) at Prospect Medical Systems - CA in Orange, California

Job Description:

Executive Assistant - Temporary Full Time, Days (Orange)

We are hospitals and affiliated medical groups, working closely together for the benefit of every person who comes to us for care. We build comprehensive networks of quality healthcare services that are designed to offer our patients highly coordinated, personalized care and help them live healthier lives. Through collaboration, we strive to provide all of our patients and medical group members with the quality, affordable healthcare they need and deserve.

The Executive Assistant provides administrative support and personal assistance to the Chief Executive Officer, Chief Financial Officer and Chief Operation Officer, as well as other executive management members; maintains confidentiality of all corporate and personnel matters and projects a professional image.

Job Responsibilities/Duties

• Provides administrative support to CEO, CFO, COO and other Executive Management members to include managing and scheduling calendar timely, answering internal and external calls, taking messages and checking voicemail, mail handling, creating PowerPoint and Visio presentations as needed, typing correspondence, copying, filing, ordering supplies and greeting visitors. Maintains highest level of confidentiality of all corporate and personnel matters and projects a professional image on telephone, in emails / correspondence and in person.
• Timely processes contracts, amendments and service agreements from Corporate office, HMO Contracting, Provider Contracting and Facilities. Creates all necessary approval forms and obtains all necessary signatures. Evaluates and expedites urgent requests, as appropriate. Ensures process flow is followed and provides status reports to all involved.
• Arranges travel (including air, hotel, car, etc.), prepares expense reports and processes time-off and time sheet reports for CEO, CFO and COO.
• Schedules and manages company-wide use of all conference rooms: sending meeting invitations, setting up catering orders, preparing meeting space with supplies (water, coffee, plates, cups, chairs), cleaning meeting space after each meeting and setting up conference call line and/or IT system access, as needed.
• Provides additional administrative assistance with special projects and reporting as assigned.

Minimum Education: High School Diploma required. AS/BS degree preferred.

Minimum Experience: Five (5) or more years or more as an administrative professional supporting executive level management. Must be proficient in PowerPoint, Word, Excel, Visio and Outlook.

Req. Certification/Licensure: None

Employee Value Proposition

Prospect Medical Holdings, Inc., is guided by a diverse and highly experienced leadership core. This group maintains the vision that has made Prospect a needed difference-maker in the lives of so many patients today, and many executives contribute to our continued efforts. As a member of our highly effective team of professionals, benefit eligible positions will receive:

• Company 401K
• Medical, dental, vision insurance
• Paid time-off
• Life insurance

To apply for this role, or search our other openings, please visit http://pmh.com/careers/ and click on a location to begin your journey to a new career with us!

We are an Equal Opportunity/ Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics. If you need special accommodation for the application process, please contact Human Resources.

EEOC is the Law: https://www.eeoc.gov/