Payroll Manager at Relay Resources in Portland, Oregon

Job Description:

COVID Vaccination Requirements

Where permitted by applicable law, you must be fully vaccinated or exempted by an approved medical or religious exemption request by your start date (first day reporting to work) to be considered for employment. If you're covered by a medical or religious exemption, please ask for the appropriate exception form during your interview process. Fully vaccinated is defined by two weeks following an initial 2-dose (Pfizer(BioNTech)/Moderna) or 1-dose (Janssen-Johnson & Johnson) administered vaccine. Vaccines administered outside of the United States must fall under the WHO (World Health Organization) - COVID19 Vaccine Tracker .

More about us

We're a nonprofit organization based in Portland, OR, employing more than 700 people in the Pacific Northwest. Our variety of services includes janitorial, landscaping, document services, and supply chain solutions, as well as managing affordable housing. We create value for our community by delivering quality services to our customers, good jobs to our employees and affordable homes to our residents.

Relay is one of the largest janitorial service providers in the greater Portland area. Our team proudly cleans shared spaces such as the award-winning Portland International Airport (PDX), Portland State University (PSU), and Portland City Hall.

Relay Janitors find meaningful work and make a positive impact on our customers and communities. Read how Jeremy helps keep Portland International Airport looking great from ticketing to takeoff.

Equal Opportunity

Relay Resources is proud to be an Equal Opportunity Employer and we welcome everyone to our team/to apply. We are committed to cultivating a people-first inclusive culture that benefits our employees, customers, and residents. Relay encourages a diversity of applicants of all backgrounds and identities including disability, race, color, religion, gender identity, national origin, political affiliation, sexual orientation, military service, marital status, parental status, age, and individuals with a Preferred Worker Card. Let us know if you need a reasonable accommodation during the application or interview process, or to perform the job you are applying for.

Be the first to know about job openings! Sign up for our weekly job openings newsletter.The Payroll Manager is responsible for the oversight of the timely and accurate processing of Relay's Semi-Monthly Payroll. This role maintains payroll work calendar, ensuring the timely payment and reporting of payroll withholding and pay. The Payroll Manager is also responsible for completing quarterly and yearly tax reconciliations and audit of tax reports. The Payroll Manager acts as liaison to internal departments to provide guidance, build working relationships, and resolve escalated issues. PAYROLL ADMINISTRATION & TEAM MANAGEMENT

• Oversees the day-to-day operations of the Payroll Department and manages team.


• Implements processes that ensure all legally required federal, state, and local taxes, and other deductions such as contributions to benefit programs including retirement (403b) are withheld and pay timely.


• Create, Implement, and maintain standard operating procedures, checklists, and workflows for all aspects of payroll operation and administration.


• Contributes to the development of payroll related policies.


• Responsible for developing, testing, and implement new and/or updated system process improvements and act as the data steward for Relay Payroll System (UKG ready).


• Coordinates day-to-day activities and communication between Payroll Department and other internal departments in accordance with set priorities.


• Provides information on systems and processes, and guidance on issues as appropriate. Escalates high level issues and all service issues to the Director.


• Communicates technical and confidential information to all levels of employees and outside agencies as appropriate. Provides immediate response to requests for clarification and interpretation of data.


• Interviews, hires, and trains new payroll personnel.


• Oversees the daily workflow of the department.


• Provides constructive and timely employee performance reviews.


• Performs other related duties or projects as assigned.

• Reconciles and completes quarterly and annual federal and state tax reporting, including Forms W-2 and correction reports as required.


• Stays current, complies with, and provides interpretations on various rules, regulations, laws, contracts, and policies.


• Ensure requests from governmental agencies and employee authorized inquiries from other third parties for payroll information are completed.


• Oversee submission of our quarterly tax reports for Oregon and Washington Worker's Compensation Insurance.


• Performs other related duties or projects as assigned

• Ensures accurate accounting and reporting on all payroll related feeds to finance. Performs and oversees accurate, correct, and timely payroll & Tax reconciliations and audits, and troubleshoots any issues that arise.

• Provide professional, timely customer service to employees, managers, and external stakeholders related to Payroll via phone, email, and in-person.


• Prepare payroll reports for management as needed.


• Facilitate cross-departmental communication and collaboration.

• Bachelor's Degree Accounting, Finance, Administration, or related area.


• 7+ years' progressively Payroll experience, including a minimum 3 years of Managing experience. In a union environment preferable.


• Working knowledge of payroll processing and basic accounting principles.


• Advanced knowledge of Kronos/UKG Ready payroll module.


• Effectively and accurately communicate both in writing and verbally.


• Computer literate with a high level of comfort using Microsoft Office (Word, Excel, Outlook, and Power Point)

• Advanced knowledge of UKG-Ready payroll and attendance tools.


• Ability to analyze and interpret data for accuracy.


• Ability to research laws, regulations, codes and/or statutes.


• Ability to establish and maintain cooperative working relationships.


• Ability to lead people• Reconciliation skills.

• Bilingual

• Operates from established and well-known procedures. Decisions are made within established organization guidelines with occasional variation from the norm.


• Performs duties independently, but guidance and direction are available for unusual or critical situations.


• Determines own practices and procedures and establishes organization guidelines with Manager

Effectively manage a team of 3 payroll professionals.