Facilities & Maintenance Manager at City of Ann Arbor in Ann Arbor, Michigan

Job Description:

Pay Rate Information – $86,000 to $99,000  (Offer will be commensurate with experience)

• If hired, candidate is required to be fully vaccinated against Covid-19 no later than their start date or have a City of Ann Arbor approved medical / religious exemption.

Role Summary

To provide strategic and operational leadership and management for the Ann Arbor Housing Commissions properties and facilities. Plans, organizes, evaluates and directs staff activities related to the facilities and property maintenance of the AAHC portfolio. Activities include areas such as budget preparation and oversight, long-range planning for redevelopment: preventive maintenance planning and implementation; on-demand and emergency maintenance: repair, alteration and rehabilitation of all AAHC structures, facilities and grounds. Responsible for developing the scope of work, procuring outside contractors, negotiating contracts, and ensuring the quality of work done by outside contractors. Provides technical assistance to resolve maintenance problems and directs work progress to completion. Procures materials and equipment needed to complete work, as approved.

Benefits offered with this position include: Non-Union Benefits Summary 

Duties

Duties are performed under the direct supervision of the Housing Commission Executive Director or designee and may include the following:

Essential Duties

• Responsible for the overall management, strategic planning and facility development for all aspects AAHC properties and facilities.

• Works with the Executive Director and Director of Finance to create and monitor annual operating budgets and long-term capital planning budget

• Plans, assigns and reviews work of maintenance staff; establishes priorities and schedules work of subordinates; trains and orients employees; communicates goals and evaluates performance of staff; initiates commendations and disciplinary action; receives and resolves employee complaints and grievances; authorizes time worked and leave requests; maintains overtime equalization.

• Develops and implements preventative maintenance programs as well as standard maintenance procedures in order to ensure that all facilities and structures are in an acceptable state of repair.

• Establishes priorities for repairs and/or unit turnaround.

• Develops and coordinates the purchase, replacement and maintenance of AAHC vehicles and equipment; Determines and maintains inventory control of needed materials and supplies; orders building maintenance supplies within budgetary constraints.

• Regularly inspects facilities and structures and makes necessary decisions to remedy deficiencies; resolves problems and inspects work in progress and upon completion to ensure the quality and effectiveness of work.

• Coordinates with the Executive Director on large scale purchases needed to carry out maintenance and renovation activities; determines when to contract out or use maintenance staff.

• Communicates with and monitors vendors, suppliers and contractors to ensure compliance with contracts.

• Establishes and maintains in AAHC databases records and reports on maintenance performed on all unit and building systems; ensures that relevant database modules related to maintenance and facilities management are fully utilized.

• Supervises and monitors after hour call-outs; works closely with answering service and other emergency services to ensure compliance; shares responsibility of responding to 24-hour on-call status.

• Monitors and is accountable for all Housing & Urban Development (HUD) specified REAC/UPCS/HQS or other regulations related to maintenance, buildings/systems and units.

Related Work

• Prepares and maintains records, reports and other documentation as needed for reports to the AAHC Board, and regulatory agencies.

• Performs other related duties as assigned.

Knowledge of: (position requirements at entry)

• Principles and best practices of employee supervision and discipline involving progressive actions to improveemployee performance.

• Maintenance and management practices and procedures related to building, facilities and ground supervision.

• Asbestos identification and remediation

• Lead based paint identification and remediation

• Fair housing

• Methods, practices, materials and equipment used in the installation, operation, maintenance and repair of electrical, HVAC, plumbing, security and other systems.

• Construction and building laws, codes and regulations.

• AAHC policies and procedures.

• Record keeping

• Safety practices and procedures.

• Vendor management.

• Computer hardware and software applications related to the work.

Skills and Ability to: (position requirements at entry)

• Operate AAHC computers and related software applications, including but not limited to word processing, spreadsheets and database related applications.

• Read and interpret building plans and specifications.

• Interpret, apply and explain complex laws, policies and regulations.

• Set priorities, coordinate multiple projects and meet critical deadlines.

• Use sound, independent judgment within established policy and procedural guidelines.

• Prepare clear, concise and effective written materials such as reports, timelines, etc.

• Collect, analyze and interpret data to generate reports; maintain accurate records and files.

• Establish and maintain effective working relationships with those contacted in the course of the work.

• Budget and implement cost-effective initiatives in maintenance operations

Education, Training and Experience (position requirements at entry)

Required:

• Bachelor’s Degree in Construction Management, Engineering, Facilities Management or related field

• At least five (5) years of progressively responsible experience in facilities management and property maintenance.

• At least two (2) years supervisory experience.

• The City of Ann Arbor, at its discretion, may consider an alternative combination of formal education and work experience.

Licensing Requirements (position requirements at entry)

Valid driver’s license

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The physical ability to drive, walk, stand, stoop, bend, kneel, crouch, reach, pull, push, grasp, lift, talk, see, hear and perform repetitive motions.

Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer screen and hearing and speech sufficient to communicate in person or over the telephone. The physical ability to operate motorized vehicles as local travel will be required. The work may also require the ability to operate hand and foot controls on machinery and equipment.

Incumbent may, on occasion, be exposed to hazardous physical conditions (i.e., confined spaces, heights, mechanical parts, electrical currents, vibration, etc.), poor atmospheric conditions (i.e., fumes, odors, dusts, gases, and poor ventilation), inadequate lighting, and intense noise. In addition, the work will require seasonal exposure to extreme (both hot and cold) weather conditions, including snow and ice.

On occasion, the physical ability to ascend and descend ladders to access work areas, and enter into and exit from confined spaces. The work may involve the ability to perform routine moderate lifting and carrying up to 50 lbs including materials being delivered, i.e. sink, washer, door, dryer, etc.. The incumbent may be expected to walk on rough, uneven terrain, as well as wet and slippery surfaces. The work requires the ability to distinguish colors and to hear audible alarms.

The physical demands described here are representative of those that may be met by an employee to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

See job description