Project Coordinator/Admin at H2M architects + engineers in Melville, New York

Job Description:

H 2M architects + engineers , a multi-disciplined team of design professionals with seven office locations located in NY, NJ and CT seeks an entry level college graduate/administrative team member to support our MEP team in our Melville (Long Island) office. Under the direct supervision of the MEP Discipline Director, this position provides overall administrative, project and clerical support to the Mechanical, Electrical and Plumbing teams.


Job Responsibilities:

• Performs admin support to the MEP staff with project related tasks as needed (i.e., formatting and editing of correspondence, memos, proposal preparation, meeting minutes, project submissions, reports, projects, spreadsheets, newsletters / brochures, monthly invoices, transmittals, presentations, bid tabs, adhering to company standards on specifications etc.)
• Performs designated administrative tasks (i.e., setup meetings: arranging time, organizing meeting room, and setting up/clean-up of supplies if needed), copying, scanning, filing, archiving, faxing, billing, distribution of project blue sheets, etc.
• Provides excellent customer service as a front desk attendant and receptionist (answer telephones for office personnel as requested, as well as screen and direct contractor and client calls or taking clear and concise messages to ensure clients are serviced in the most efficient and professional manner).
• Assists in the coordination of office guests. Knows the whereabouts of department staff enforcing sign out/in procedure, as well as out-of-office assistant and other office etiquette requirements.
• Responsible for daily distribution of mail, as well as photocopying and preparing daily correspondence for afternoon mail (regular, Express Mail, Federal Express, UPS).
• Responsible for coordinating with office vendors and managing office supplies, kitchen supplies, copiers, plotters, office equipment. Interfaces with home office departments and outside vendors for support services (HR, IT, Accounting, Marketing, Building Management, Maintenance, Suppliers).
• Serves as a mentor to new hires and junior staff on company standards, templates, policies, and procedures; introduces staff to team members and answer any questions; ensures that new hires have appropriate desk setup.
• Trains the office staff on company standards and ensures that standards are being followed by members of the team
• Provides Front Desk phone support for the office and adheres to Front Desk operation standards.
• Serves as a company resource on MS Office Suite, and provides guidance to staff as needed.
• Performs other like duties as assigned.

• Bachelor's degree preferred
• Min 1-3 years demonstrated administrative/project coordination experience required, preferably assisting a VP and supporting a large group of internal and external clients.
• Working knowledge of MS suite including Word, Excel, Access, Outlook and Power Point required.
• Microsoft Outlook and Adobe writer experience required.
• Ability to multi-task and prioritize a diversified workload.
• Excellent oral and written communication skills; ability to c ommunicate effectively with employees at all levels of the organization.
• Must be a collaborative, team player.
• Must be self-driven with the ability to work collaboratively as a strong team player.

"H2M is a strong collaborative workplace where people and ideas are always treated with respect. I am encouraged to develop, and I love that I am constantly learning new things and skills" Employee testimonial.

our staff

We're passionate about our work, dedicated to our clients, and committed to our legacy. We emphasize collaboration and community involvement and promote sustainability in our practice, ensuring that the right projects are developed with minimal impact on the environment. Our integrated approach to design incorporates the diverse voices and visions of our staff into every project. Through mentoring, peer reviews, and professional development opportunities, employees at every level are offered the opportunity to share best practices and gain new experiences.

our approach
Since our early roots, our focus has remained steadfast: to provide quality service with sound judgment and to serve as an honest professional resource to our clients. With a dedicated, responsive staff and multiple service offerings under one roof, we blend "can-do" with "can-be," developing real, workable solutions with a dose of innovation. Our diverse in-house expertise reduces the need for sub-consultants and ensures that our architects and engineers develop a comprehensive understanding of every project.

Our integrated approach to design incorporates the diverse voices and visions of our staff into every project. Through mentoring, peer reviews, and professional development opportunities, employees at every level are offered the opportunity to share best practices and gain new experiences.

We offer a comprehensive benefit package including medical/dental/vision insurance with HSA & FSA, life and LTD insurance, 401(k) with matching contributions, annual bonus, tuition reimbursement, and excellent professional development program.

www.h2m.com

EOE/M/F/D/V

Other details

• Job Family Administrative and Facilities
• Pay Type Salary
• Min Hiring Rate $50,000.00
• Max Hiring Rate $65,000.00

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