Human Resources Benefits Specialist at LifeMoves in Santa Clara, California

Job Description:

About Us: LifeMoves is one of the largest and most effective providers of shelter and supportive services across Silicon Valley and the San Francisco Peninsula. As a results-driven organization, since 1987, our mission has been to provide interim housing and supportive services that create opportunities for homeless families and individuals to rapidly return to stable housing and long-term self-sufficiency. Our successful therapeutic service model combines clean, modern housing with intensive supportive services that promote dignity and motivate our clients to achieve autonomy. LifeMoves operates over 17 major sites from San Jose to Daly City.


Culture: LifeMoves staff are dedicated to serving our community. Diverse in background, outlook and life experience, our team addresses important social issues with passion and creativity. A culture of collaboration and innovation provides a thriving and successful environment for all. We foster personal growth through ongoing investment in the professional development of our staff. Together, we are committed to breaking the cycle of homelessness and helping our clients achieve long-term self-sufficiency.


Position Summary: The Human Resource Benefits Specialist is responsible for the administration of benefits and retirement programs, including medical, dental, vision, life insurance, short- and long-term disability, and 401(k) plan. The specialist assists employees with benefits enrollment and questions, verifies insurance billing, maintains employee database and files, and ensures compliance with required benefit notices.


Essential Functions:

• Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.
• Provides COBRA administrator with timely updates and serves as COBRA administrator's main point of contact.
• Assists with new-hire orientations.
• Performs quality checks of benefits-related data.
• Assists employees regarding benefits claim issues and plan changes.
• Distributes all benefits enrollment materials and determines eligibility.
• Enrolls employees with carriers and process life status changes.
• Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.
• Prepare and set up meetings designed to help employees obtain information and understand company benefits and other related incentive programs. Ensure distribution of required employee notices.
• Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.
• Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities.
• Responds to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts. Manages the annual catch-up contribution enrollment.
• Assists with the open enrollment process.
• Administers the tuition reimbursement program.
• Provides necessary reports for allocation/billing charges.
• Prepare and maintain monthly employee reports
• Assist HR Director in completing benefits reporting requirements.
• Other duties as assigned.

Qualifications




Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of benefits & employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.
• A strong foundation in the ideas and practices that promote diversity, equity, and inclusion; and a commitment to ongoing professional development in this area

Education and Experience:

• Bachelors degree in Human Resources, Business Administration, or related field preferred. Experience and/or other training/certification may be substituted for the education.
• Two years' experience in HR and/or benefits administrationpreferred.
• PHR or SHRM-CP credential a plus.

We have a comprehensive benefits package, which includes Medical, Dental, Vision, Flex Spending Account, Dependent Care Reimbursement Account, Long-Term Disability, Life Insurance, 401K, etc.

To learn more about our non-profit organization, check out our website at www.lifemoves.org



LifeMoves is an Equal Opportunity Employer (EOE) Apply Now