Project Administrative Assistant (Hybrid) at Intertek Technical Services Inc. in The Woodlands, Texas

Job Description:

Come grow your Administrative career with Intertek!

Intertek is looking for a dynamic, full-time Project Administrative Assistant to join our Technical Inspection Services (TIS) team based in our The Woodlands, TX office. This is a hybrid role.

The Project Administrative Assistant is responsible for assisting the Technical Inspection Services business line by providing administrative support to the Project Coordination team with project ramp up, scheduling, maintenance, and completion initiatives.

What you'll do:

• Provide a wide range of administrative services to support a major project team
• Must be able to work effectively in a fast-paced, complex, and demanding environment while upholding the company's standards and values
• Must exhibit discretion when dealing with confidential matters for executives and consistently maintain a professional, approachable demeanor
• Provide administrative support to project team
• Reconcile expenses / receipts for payroll & invoicing
• Maintain various logs, trackers, reports, schedules, templates, etc.
• Maintain a working knowledge of standard software/technology
  
  
  • Microsoft Office
  • Outlook (shared email box)
  • MS Teams
  • SharePoint
  • SmartSheets (preferred)
  • Document Management Systems (various systems currently being utilized)
  
  
• Assist with planning and scheduling of activities
• Sourcing and scheduling local/qualified inspectors to perform inspections as needed
• Pre-Review of inspection reports, timesheets, & supporting documentation prior to client submittal
  
  
  • Ensuring reference data is correct
  • Ensure data presentation is consistent
  • Cosmetic clean-up of reports
  • Etc.
  
  
• Perform work safely and effectively
• Understand and follow oral and written instructions
• Work during normal operating hours to organize and complete work within given deadlines

• Preferred proficiency with Microsoft Office & SmartSheets experience
• Data Entry experience preferred
• Excellent communication skills (verbal and written)
• Experience and ability to navigate and adapt to various online platforms
• Deadline-driven with a sense of urgency
• Able to take direction and provide timely feedback on progress of tasks
• Exceptional attention to detail, organized, ability to recognize discrepancies, and active listening skills
• Strong emotional intelligence and interpersonal skills
• Excellent organizational and time management skills
• Ability to multi-task and prioritize
• Ability and willingness to be proactive and problem solve as necessary
• Ability to work independently, as well as part of a team
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment

Intertek is a world leader in the $250 billion Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. At Intertek, we exercise our spirit of innovation, the passion of our people and our unmatched customer commitment to realize our purpose of making the world an ever better, safer, and more sustainable place for all. Learn more about Our History and What We Do .

What we have to offer:
When Working with Intertek , you can expect salary and benefit package competitively placed within the local market, including medical, dental, vision, life, disability, 401(k) with company match, tuition reimbursement and more.

Intertek is a drug-free workplace. As a condition of employment, all hires are required to pass a pre-employment drug test.

Intertek believes that Our People are our strongest tool for success. We are an Equal Opportunity Employer and do not discriminate against applicants due to veteran status or on the basis of disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or gender identity.

For individuals with disabilities who would like to request an accommodation, or who need assistance applying, please email hr.eeo@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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