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Operations Administrator at Ardurra Group, Inc. in Cody, Wyoming

Posted in Management 30+ days ago.

Type: Full-Time





Job Description:

Ardurra is seeking an Operations Administrator to join our office in Cody, WY!


The ideal candidate for Operations Administrator will be able to handle all the necessary office administrative/clerical duties required, as well as provide project administrative assistance for Project Managers. This is a dynamic position where no task is too big or too small! A “can-do” attitude is a must.


Required Qualifications



  • Minimum High school graduate or GED

  • 3+ years clerical experience.

  • 1+ years project administration experience


Key Responsibilities 



  • Skilled in general front-office administrative duties.

  • Experience with project administration duties, including contract administration, budgeting, and billing

  • Have excellent communication and interpersonal skills to effectively interact with managers, co-workers, clients, and vendors

  • Ability to manage office functions, procedures, and office supply inventory

  • Skill in the use of a computer and other office equipment. Proficiency in MS Office products, including Outlook, Excel, and Word.  Experience with Deltek Vision/Vantagepoint a plus.

  • Possess high level of integrity, trustworthiness, and attention to detail

  • Excellent listening, written, oral, and organizational skills

  • Ability to work independently and in a team setting, work with all levels of management, prioritize tasks, resolve problems, and meet deadlines.


Office administrative duties include:



  • Front-desk duties, including answering phones, greeting clients, processing mail, etc.

  • Scheduling appointments

  • Planning and organizing office events

  • Maintaining office supply inventory and process purchase orders as needed

  • Managing office maintenance agreements (janitorial, equipment maintenance, etc.)

  • Assisting the finance department as needed, including processing credit card reports, client payments, vendor invoices, office checks, petty cash, and other month-end transactions


Project administrative duties include:



  • Processing project documentation and agreements as needed

  • Assisting in drafting contracts and various project applications

  • Entering and updating project data in the project management system

  • Communicating with clients and vendors

  • Preparing monthly client invoicing

  • Occasionally run local errands with the use of a company vehicle.


Physical Requirements 



  • Regularly required to sit, talk, and hear

  • Frequently required to stand and walk

  • Occasionally lift and/or move up to 25 pounds

  • Must possess a valid driver’s license and be able to safely operate a vehicle 


Why Ardurra?


While Ardurra offers competitive compensation and rich benefits programs, it is our culture that truly sets us apart from our peers. We nurture a family-like culture, striving to create a work environment that is enjoyable, challenging and rewarding but also fun. We are acutely focused on developing our staff, whether through our internal Ardurra Academy or through our industry-leading Leadership program. We have made a deliberate and focused commitment to nurture a people-centric culture where people are: valued as individuals; supported in their professional and career development with multiple, varied career paths; provided the tools and resources to be successful, engaged, and satisfied in their work; and positive benefits, time-off programs, and flexibility to help maintain a healthy balance between work and home.
Ardurra is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.


NOTICE TO THIRD PARTY AGENCIES:


Ardurra does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Agency Agreement, Ardurra will not consider or agree to payment of any referral compensation or recruiter fee. If a resume or candidate is submitted to any hiring manager without a previously signed agreement, Ardurra reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. These candidates will be considered property of Ardurra. We’re not currently looking to add any more agencies to our list of approved vendors, so please do not contact any of our managers or recruitment team with sales calls or details of your candidates.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Administrative Support





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