Facilities Planning Supervisor at County of Riverside in Riverside, California

Job Description:

ABOUT THE POSITION

REPOST: Reapplication is not required.

This Recruitment will remain open until filled.

The County of Riverside's Department of Public Social Services (DPSS) seeks a Facilities Planning Supervisor for their Facilities Planning unit located in Riverside. The Facilities Planning Supervisor will supervise DPSS Facilities Project Planners who are responsible for supporting and managing over 1.1 million square feet of facility space.

This position may require occasional overtime, weekend and night shifts depending on business needs.

The selected candidate will direct the work of Facilities Project Planners pertaining to all DPSS Facilities projects which include department wide consolidation efforts as part of the department's strategic plan. The Facilities Planning Supervisor will be responsible for various construction and remodeling projects, infrastructure projects, new hire deployments, and security upgrades. They will oversee the coordination of logistics for office moves, design, construction, and modifications; provide oversight and support for build-to-suit construction projects, furniture reconfigurations, furniture replacements, and maintenance. The Facilities Planning Supervisor will also make recommendations for new and existing facility standards, and recommendations for consolidation, and collaborate with County Facilities Management in architectural and design planning functions. Additionally, the incumbent will be responsible for facility budget preparation and control, general business activities of a Facilities Planning unit, and assist with the increased workload for the Facilities Planning Team.

Competitive candidates will possess the ability to read design plans, construction background, AutoCAD experience, knowledge of building codes, and strong verbal and written communication skills. Lastly, the department desires candidates with prior experience as a Supervisor overseeing a project management team for facilities projects which included build to suit, new construction, remodels, interior upgrades, and overseeing budgets for development. A Project Management Professional (PMP) certification and/or certificate in Lean Six Sigma with experience in Adobe, MicroSoft Excel, Microsoft Project, and Outlook experience is highly desired.

Meet the Team!

The County of Riverside Department of Public Social Services is comprised of employees who work collectively and in partnership with community-based organizations to serve the needs of the community. Can you see yourself here?

jfc: 11902100

EXAMPLES OF ESSENTIAL DUTIES

• Supervise, mentor, coach, and provide technical support for subordinate staff members; provide oversight and project management for subordinate staff members; assign project workload and manage project portfolios.

• Prepare, manage, and monitor budgets for all departmental facilities projects; review cost proposals and invoice verifications from vendors; conduct detailed bid review processes.

• Prepare documents for executive management review; provide recommendations for facilitation of space solutions; provide updates and attend management meetings.

• Coordinate the development of project concepts and requirements with department officials to ensure project design is compatible with needs; oversee the preparation of project concept proposals and cost estimates.

• Write and communicate Requests for Proposals and participate in the selection of architect-engineering (A-E) firms for designs and/or studies; review and analyze A-E firm design/study submittals for compliance with County and engineering standards and for appropriate design applications.

• Prepare recommendations relative to complex A-E firm design and material submittals; monitor construction management and inspection efforts of A-E firms.

• Oversee the preparation of construction design documents including specifications and drawings for building projects; conduct research and feasibility studies.

• Resolve conflicts between cost and technical constraints, legal and regulatory requirements, and user needs.

• Review construction design documents including specifications and drawings for building projects.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited college or university with a Bachelor's degree in engineering, planning, architecture, interior design, construction or business management, business administration, or a related field to the assignment. (Possession of a project management certificate from an accredited college or university may be substituted for the required education).

AND

Experience: Three years of journey level experience in developing, maintaining, and applying County space management guidelines and standards, and performing the full range of complex space management and facilities/furnishings planning and implementation duties. (Additional qualifying experience may be substituted for the required education on the basis of 30 semester or 45 quarter units equaling one year of full time experience).

Knowledge of: The principles of architectural design and facility construction; structural, electrical, and mechanical engineering construction; materials used in facilities construction; Uniform Building Codes, local, state, and federal building construction regulations, and other pertinent safety or construction requirements; building construction cost estimating and contract change order negotiations; budget preparation; AutoCAD system and Microsoft Project; construction guidelines and practices; ADA guidelines; and Remedy system.

Ability to: Develop and evaluate design and construction standards and criteria; understand, interpret, apply, and enforce codes, regulations, drawings, furniture plans, specifications, schedules, and contract provisions; perform calculations used in construction design and cost estimating; communicate effectively in oral and written form; establish and maintain effective working relationships with architects, engineers, contractors, and various public officials.

SUPPLEMENTAL INFORMATION

Additional Requirements

License: Possession of a valid California Driver's License is necessary at the time of hire and must be maintained throughout employment. County vehicles may be available but are not guaranteed. Employees may be required to use their own vehicles for field travel and are required to provide vehicle insurance information for their personal vehicle.

Schedule: Incumbents may be required to participate in a mandatory on-call schedule which my include working nights, holidays, and weekends.

Physical Requirement : The incumbent may be required to walk long distances and be able to stand for long periods of time.

What's Next?

This recruitment is open to all applicants.

Applicants who are current County of Riverside employees and/or current employees of the Department of Public Social Services may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County.

Application Period:

BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.

A description of job duties directly copied from the job classification or job posting will not be considered.

Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the deadline. No late applications will be permitted.

Include relevant work experience details on resume and/or application.

Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.

Degree Verification:

Upon application, upload a copy of your official/unofficial transcripts.

Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account.If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Reasonable Accommodations:

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .

Veterans' Preference:

The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here .

REQUIRED PROBATIONARY PERIOD -As an Approved Local Merit System, the County of Riverside requires all new regular or seasonal employees to serve an initial probationary period, the duration of which is indicated in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non job-related factor.

Additional Information:

Contact Christopher Recinos at (951) 955 - 9883 or at Crecinos@rivco.org with any questions regarding this recruitment.

GENERAL APPLICATION INFORMATION:

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• 
  Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.


• 
  Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.


• 
  Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.

A new member is defined as any of the following:

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.

A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.

DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):
0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year.

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY - LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit can be coordinated with other available leave balances to provide up to 100% of pay.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

Apply Now